Event Coordinator Specialist

1 day ago


Phoenix, Arizona, United States PRO EM National Event Services Full time
Job Title: Event Resources Project Manager

Estimated Salary: $80,000 - $110,000 per year.

About the Role

We are seeking a highly skilled and experienced Event Resources Project Manager to join our team at PRO EM National Event Services. As an Event Resources Project Manager, you will be responsible for coordinating and managing events from start to finish.

Your primary focus will be on ensuring that all event details are meticulously planned and executed to meet the highest standards of quality and professionalism.

Key Responsibilities
  • Pre-Event Coordination: Prepare all pre-event documentation, coordinate with Sales and Clients to ensure consistent high-level service throughout the event and post-event phases.
  • Team Management: Manage and supervise the event team, which may include unarmed security personnel, parking personnel, and/or guest service representatives.
  • Post-Event Reporting: Fill out post-event after-action reports to review and improve future events.
  • Revenue Maximization: Recognize opportunities to maximize revenue opportunities by up-selling and refer all suggestions to Sales or Senior Project Manager for enhancements to create outstanding events.
  • Stakeholder Management: Coordinate with various stakeholders, including staff, safety agencies, talent, vendors, and attendees, to ensure smooth event operations.
  • Crisis Management: Adapt quickly to changes in event plans and manage potential security crises with efficiency and discretion.
  • Project Management: Work with timelines, planning, and project management to ensure all event deadlines are met.
  • Staffing and Team Development: Recommend staffing needs to resources management and create a positive team atmosphere in the office and on-site.
Requirements
  • People-Focused Element: Must have a strong people-focused element to this role by liaising with event contributors, venues, vendors, and partners.
  • Event Management Experience: Previous experience in event management is required.
  • Fast-Paced Environment: Experience of working in a fast-paced, high-pressure environment.
  • Communication Skills: Excellent oral and written communication skills.
  • Project Handling: Ability to handle and own multiple projects.
  • Pro-Active Attitude: Pro-active and shows initiative.
  • Software Familiarity: Familiarity with Word and Excel.
  • Pressure Tolerance: Ability to work well under pressure.
  • Task Flexibility: Willingness to undertake a wide range of tasks to its end.
  • Flexibility: Flexibility, working on weekends and evenings.


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