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Receptionist Coordinator

2 months ago

California, United States ATR International Full time

**Job Summary**

We are seeking a highly organized and detail-oriented Receptionist to join our team at ATR International. As a key member of our front office team, you will be responsible for providing exceptional customer service and ensuring a seamless experience for our visitors, clients, and employees.

**Key Responsibilities**

  • Greeting and Welcoming
    • Extend a warm welcome to all visitors, clients, and employees, setting the tone for a positive experience.
  • Front Desk Operations
    • Oversee the daily operations of the front desk, ensuring a smooth and efficient flow of tasks.
  • Communication and Liaison
    • Liaise with lobby security to ensure the safe and secure arrival of external visitors and contractors.
  • Administrative Support
    • Provide administrative support to the team, including tasks such as ordering office supplies and stocking coffee and kitchen amenities.
  • Concierge Services
    • Offer concierge services, including coat and luggage check-in, welcome packets, and coffee services.
  • Reservation and Scheduling
    • Assist with desk and conference room reservations, as well as scheduling meetings and events.
  • Vendor Management
    • Manage vendor relationships, including invoicing and coding.
  • Facilities Management
    • Work with the facilities team to ensure all systems are in working order.
  • IT Support
    • Provide basic IT support to the team.

**Requirements**

  • High school diploma or equivalent required.
  • 1-2 years of experience in a front office or administrative role.
  • Excellent communication and customer service skills.
  • Ability to work in a fast-paced environment.
  • Basic IT skills.