Front Desk Coordinator
2 days ago
We are seeking a highly organized and personable Receptionist to be the face of our organization. The ideal candidate will provide a warm and professional first impression to clients, visitors, and employees while managing a variety of front desk and administrative tasks.
Key Responsibilities:- Front Desk Operations: Maintain a clean and organized reception area, manage visitor logbooks, and ensure proper security protocols are followed.
- Scheduling: Assist in coordinating meetings, appointments, and events for staff and clients.
- Mail and Deliveries: Sort and distribute incoming mail, process outgoing mail, and manage package deliveries.
- Clerical Duties: Perform light administrative tasks such as filing, photocopying, scanning, and handling office supplies.
- Calendar Management: Maintain and update the company's main calendar and conference room bookings.
- Travel Arrangements: Coordinate travel schedules for executives and staff when needed.
- Administrative Support: Assist other administrative or office staff with overflow work, including word processing, data entry, and internet research tasks.
- Security Protocols: Ensure all visitors sign in and adhere to office security procedures.
- High School Diploma or equivalent required; additional education or certification in office administration is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (printers, fax machines).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Friendly, approachable, and professional demeanor.
- Ability to handle sensitive information with discretion.
- Competitive salary
- Health, dental, and vision insurance
- Paid time off and holidays
- Opportunities for professional development and growth
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