Fiscal Officer

2 days ago

Bloomington, Indiana, United States Indiana University Full time
Job Summary

The Department of Speech, Language and Hearing Sciences at Indiana University is seeking a highly skilled Fiscal Officer to join our team. As a key member of our department, you will be responsible for maintaining the financial integrity of our department by monitoring all financial activities, developing and implementing fiscal controls, and overseeing expenditures on all department and foundation accounts.

Key Responsibilities
  • Serves as the fiscal officer for the Department of Speech, Language and Hearing Sciences, ensuring the financial integrity of the department.
  • Maintains the financial health of the department by monitoring all financial activities, developing and implementing fiscal controls, and overseeing expenditures.
  • Works closely with the department chair and College Finance to address fiscal issues and implement financial policies.
  • Provides oversight of the fiscal management of the Speech and Hearing Auxiliary clinics, ensuring compliance with university policies and procedures.
  • Supervises support staff and provides guidance on financial matters.
  • Develops and manages budgets, tracks trends, and determines funding priorities based on program needs.
  • Responsible for approving all academic and staff documents and budgetary matters.
  • Analyzes and oversees financial activities for departmental accounts and associated sub-accounts.
  • Ensures financial transactions are within university policies and guidelines, and expenses are within budget lines.
  • Prepares fiscal projections based on data analyzed for budget planning.
  • Trains staff and faculty in departmental IU fiscal procedures and systems.
  • Oversees IUF and College accounts for scholarships and fellowships, as well as any IUF funds available for departmental use.
  • Strategizes with the Chair on the appropriate use of funds, ensuring compliance with IUF policies, donor intent, and target spend initiatives.
  • Tracks awards for IUF reimbursement and oversees processes documentation for and receipt of reimbursement back to SLHS.
  • Oversees the payroll process and resolves issues as necessary, working with the departmental Payroll Processor.
  • Reviews and approves eDocs for supplemental/addition pay, summer salaries, and overloads.
  • Reviews Elvira for accuracy and completeness as part of the instructional budget-setting process.
  • Ensures correct use of SAA lines within budget for each academic year/semester hire.
  • Responsible for the monthly reconciliation of all SLHS accounts, providing reporting to department constituents on the status of funds.
  • Works with individuals on the strategic use of funds for research and department initiatives.
  • Supervises IU Auxiliary Staff and all financial functions for the 2 auxiliary clinics.
  • Reviews financial reports for SLP and AUD Clinics.
  • Formulates and implements policies, with the department chair, auxiliary clinic directors, and College Assistant Director (AD) of Auxiliary Services, to determine fiscal needs of the clinic.
  • Prepares, analyzes, and explains material variances when submitting quarterly variance reports to the College AD.
  • Reviews and analyzes financial performance of auxiliary units, presents results of financial analysis, reporting, and forecasts to stakeholders.
  • Maintains standard operating procedures supporting the financial review and analysis of auxiliary income, accounts receivable status, and other daily and monthly income/expense reporting tools.
  • Assists clinics billing office with reconciliation of hearing aid sales, returns, and credits.
  • Works with clinics billing office to collect monthly productivity reports in auxiliary EMR software.
  • Works with billing office to present analysis of monthly productivity to stakeholders.
  • Oversees fiscal components of national accreditation body for annual reports and surveys and reaccreditation process.
  • Serves as liaison with the Office of Research Administration and College Grant Administration.
  • Approves route sheets on grant and contract proposals, prepares and approves underwrite requests as needed.
  • Assists PIs with budgets, expenditures, and indirect costs for grant preparation and awards until project/account closes.
  • Verifies expenses for student fee remissions, stipends, health insurance, and summer salaries with the College Finance Office and Office of Research Administration.
  • Revises budgets, oversees expenditures, and cost transfers, assists with final closing and reports of federal grants and contracts.
  • Verifies and ensures cost share is appropriately recorded and invoiced on all grant accounts.
  • Assists with A21 Effort Certifications and processes salary expense transfers prior to deadlines.
  • Provides guidance on allowable expenses and interprets agency policies and award documents to ensure compliance.
Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

  • Required: Bachelor's degree in finance, business, or related field.
  • Required: 2 years of relevant experience.
  • Preferred: 5 years administrative and management experience.
  • Preferred: IU experience.
Skills
  • Required: Proficient communication skills.
  • Required: Maintains a high degree of professionalism.
  • Required: Demonstrates time management and priority setting skills.
  • Required: Demonstrates a high commitment to quality.
  • Required: Possesses flexibility to work in a fast-paced, dynamic environment.
  • Required: Seeks to acquire knowledge in area of specialty.
  • Required: Highly thorough and dependable.
  • Required: Demonstrates a high level of accuracy, even under pressure.
  • Required: Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
  • Required: Demonstrates experience solving problems with independent thought.
  • Required: Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
  • Required: Ability to use standard office equipment such as phone, fax, scanner, etc.
  • Required: Experience managing workflows, processes, and/or data entry.
  • Required: Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
  • Required: Demonstrates ability to interpret and apply concepts and policies to daily work functions.
  • Required: Ability to clearly present material and make it accessible to a variety of audiences.
  • Required: Ability to interpret financial documents from an accounting, policy, and practice perspective.
  • Preferred: Knowledge of IU policies, procedures, and systems, including HRMS, KFS, SIS, IUIE, ELVIS, ELVIRA, iStart, PeopleAdmin, etc.
  • Preferred: Strong analytical and supervisory skills are essential.
  • Preferred: Experience with budgeting and planning, financial policies, contracts, grants, auxiliaries, purchasing, and travel policies.
  • Preferred: Attention to detail, the ability to set priorities, and excellent problem-solving skills are critical.
Working Conditions/Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU Health Sciences Building

2631 East Discovery Parkway

Bloomington, Indiana

Advertised Salary

$58,000 - $63,000 annualized wage, paid monthly

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

  • Multiple plan options for medical insurance
  • Dental insurance
  • Health Savings Account with generous IU contribution
  • Life insurance, LTD, and AD&D options
  • Base retirement plan contribution from IU, subject to vesting
  • Additional supplemental retirement plan options
  • Tuition benefit for IU classes
  • 10 paid holidays per year
  • Generous Paid Time Off
  • Paid Parental Leave
  • Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

Click here to learn more about Indiana University's Job Framework.

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