Administrative Coordinator

2 weeks ago

Fort Lupton, Colorado, United States Select Water Solutions Full time
Job Title: Administrative Assistant

Select Water Solutions is seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our executives.

Job Summary

The Administrative Assistant will be responsible for conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for executives.

Key Responsibilities
  • Prepare financial statements, reports, memos, letters, and other documents.
  • Research and conduct data to prepare documents for review and presentation by the Board of Directors, committees, and executives.
  • Assist in preparing for meetings.
  • Answer phones and direct calls to appropriate parties or take messages.
  • Accurately record, type, and distribute meeting minutes.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Perform general office duties such as ordering supplies and maintaining records management database systems.
  • File and retrieve corporate documents, records, and reports.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Make travel arrangements for executives.
Requirements
  • Excellent organizational skills with strong attention to detail.
  • Strong skill in MS Outlook, Word, Excel, and PowerPoint.
  • Strong written and oral communication skills, including professional telephone etiquette.
  • Ability to work in a team environment.
  • Ability to handle confidential and sensitive information with discretion.
  • Ability to multi-task, manage changing priorities, and work independently with little or no supervision.
  • Ability to follow verbal and written instructions.
  • Proven leadership skills and ability to maintain professional composure.
  • Must possess a valid driver's license and be eligible to drive a company vehicle according to Select Water Solutions' insurance guidelines.
  • This position requires self-awareness and initiative.
  • Demonstrated ability to provide the highest level of customer service to internal and external customers.
  • Typing of 55 wpm (minimum).
Compensation and Benefits

Compensation is competitive and commensurate with experience.

Select Water Solutions offers top-tier benefits, including medical, dental, vision, coverage, life and disability insurance plans, paid vacation days, paid holidays, retirement and savings (401K) plan.

Work Environment

This position works inside a climate-controlled environment. The Company will supply adequate training and equipment to perform the functions of the job.

Monday – Friday, 8am-5pm.

Involves sitting at a desk for extended periods of time. Needs high degree of concentration in a busy area.

Ability to lift up to 25 lbs.

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