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Director of Payroll and Benefits

1 month ago

Jamaica, New York, United States Queens Public Library Full time
Job Summary

The Director of Payroll and Benefits is a key member of the Queens Public Library team, responsible for the overall management of the Payroll and Benefits department. This includes bi-weekly payroll processing for over 1,400 employees, maintenance of the SAP Payroll system, and development of strategies for continuous improvement in payroll and benefits operations.

Key Responsibilities
  • Provide leadership and supervision to ensure efficient, effective, accurate, and expedient payroll operations.
  • Manage, develop, and modify SAP payroll system requirements for optimal efficiency.
  • Develop custom reports to meet daily payroll/benefits tasks and library management requirements.
  • Lead the implementation of SAP payroll system as needed and required.
  • Collaborate with Finance and HR to address payroll-related matters.
  • Research and implement progressive and innovative ideas and processes to increase efficiency and productivity.
  • Act as the key internal and external contact for payroll audits.
  • Ensure full utilization of all payroll systems applications, including managing and testing implementations and system enhancement upgrades.
  • Identify opportunities for maximum use of SAP functionality and develop processes for improved efficiency, quality, timeliness, and accuracy of all Payroll and Benefits tasks.
  • Collaborate with functional and technical staff to achieve required HRIS and accurate payroll results.
  • Establish, document, and manage payroll internal controls emphasizing data integrity, reporting, security, and compliance.
  • Maintain knowledge of all legal, federal, state, and local requirements and government reporting regulations affecting payroll, taxation, and garnishments.
  • Ensure timely and accurate year-end processes (W-2, etc.).
  • Implement best practices for an effective benefits communication strategy to employees, develop more efficient internal procedures for enrollments and staff exits, manage invoices with more controls for the budget process, and monitor all processes for compliance with benefits legislation.
  • Supervise and coach staff to ensure they remain current and in compliance with best practices, applicable laws, and all reporting and payroll tax obligations.
  • Ensure performance reviews are accurate and completed in a timely manner in accordance with the Library's performance management system for staff.
  • Ensure that performance documentation is maintained, up-to-date, and accurate.

REQUIRED QUALIFICATIONS:

· Bachelor's Degree and a minimum of five years of related professional experience required.

· Experience supervising a payroll team.

· Proficiency with the architecture, reporting, and analytics, and tax compliance of an Enterprise Resource Planning (ERP) system.

· Expertise in both health and welfare plan design and administration.

· Full understanding of all benefit program regulatory compliance, budget requirements, and analysis.

· Ability to multi-task and work under pressure with strict deadlines.

· Ability to motivate, mentor, and lead a team.

· Excellent customer service, interpersonal, oral, and written communication skills.

· Commitment to diversity, equity, and inclusion.

PREFERRED QUALIFICATIONS:

· Familiarity with SAP preferred.

· Experience in a unionized environment preferred.

The Queens Public Library is an Equal Opportunity Employer.