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Accounting Clerk
2 months ago
Under general supervision, performs accounting and administrative work of moderate difficulty involving the preparation, processing, classification, auditing, reconciliation, and maintenance of financial and statistical records and ledgers. Performs related work as required.
Key Responsibilities- Gathers and compiles financial documents, including purchase orders, invoices, and packing slips, and verifies vendor tax information and updates address and contact information.
- Maintains detailed accounts of all financial transactions within an automated accounting software program.
- Interprets and communicates financial rules and regulations to sites and departments.
- Verifies and processes employee reimbursements and annual IRS 1099 tax documents within federal guidelines.
- Processes cash receipts and updates deposit information for accounting manager.
- Cancels purchase orders as necessary.
- Inputs and prints commercial and manual warrants.
- Balances cash requirement and check register reports.
- Prepares financial paperwork related to warrants for submission to the County financial system.
- Provides telephone assistance to financial users.
- Creates and maintains electronic spreadsheets.
- Verifies district account numbers.
- Opens, sorts, and date stamps mail.
- Operates personal computers, calculators, fax machines, copiers, and other office machines.
- Collects and accounts for school fees as necessary.
- Reconciles bank statements.
- Monitors encumbrance reports for outstanding purchases throughout the year.
- Works with sites, departments, and vendors to expedite orders and receive, update, and correct invoices.
- Verifies vendor contacts and settlement billings for accuracy.
- Provides commercial warrant and revolving cash activity for presentation to the Board of Education.
- Two years of experience with financial or statistical records.
- Ability to perform bookkeeping work of moderate difficulty, type and write legibly, compare names and numbers accurately and rapidly, understand and follow oral and written directions, operate office machines, and work well with others.
- Knowledge of the methods, practices, and terminology used in financial and statistical record keeping.
- Graduation from high school, or its equivalent.
