Administrative Office Manager: Leadership and Operations Expert

2 weeks ago


Fairfax, California, United States Sevita Full time

Company Overview

NeuroRestorative, part of the Sevita family, provides rehabilitation services for individuals with brain, spinal cord, and medically complex injuries, illnesses, or challenges. Our range of programs includes vocational and therapy services, day treatments, and specialized services for infants, children, adolescents, military service members, and veterans in various locations and community-based settings.

Salary and Benefits

The Administrative Office Manager is a full-time position, paid by salary, and considered a supervisor. The estimated annual salary for this role is $45,000 to $50,000, depending on location. Full benefits include medical, dental, and vision coverage, as well as paid time off, holiday pay, 401(k) with company match, and pay on demand.

Job Description

  • Fairfax, CA (Marin County)
  • NeuroRestorative facility located on Sir Francis Drake Blvd
  • Full Time
  • Salaried pay of $45,000 - $50,000
  • Full Benefits (Medical, Dental & Vision)
  • Paid Time Off (Vacation, Sick & Personal)
  • Holiday Pay
  • 401k with Company match
  • Pay on Demand
  • Home-like setting

Essential Job Functions:

  1. Office Management: Organize and maintain office space; coordinate with landlords as needed.
  2. Clerical: Supervise and oversee clerical tasks, including scheduling, data collection, communication, and mail management.
  3. Maintain licenses, leases, contracts, and agreements.
  4. Manage databases and mailing lists, organizational charts, and arrange events and meetings for management teams.

Human Resources:

  1. Supervise administrative support positions, including hiring, orientation, training, scheduling, evaluation, and discipline.
  2. Oversee employee safety compliance, workers' compensation programs, and OSHA regulations.
  3. Manage payroll processing, onboarding employees, and maintaining employee background check systems.

Procurement:

  1. Approve and order supplies and equipment for operating groups and state offices, ensuring budgetary compliance.
  2. Manage inventory of gas and company purchasing cards, order, distribute, and manage supplies.
  3. Handle local accounts payable processing and vendor relations.
  4. Assist with travel and hotel arrangements.

Information Technology:

  1. Act as liaison with IT departments, assist with local troubleshooting.
  2. Manage technology setup for operating groups and state offices, including ordering, distributing, and managing inventory for employee computers, purchase cards, and other IT equipment.

Minimum Knowledge and Skills Required:

  • Associates degree in a related field.
  • 1-3 years of administrative and supervisory experience, proficiency in accounting and basic computer skills.

Physical Requirements:

  • Light work, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds frequently, and/or negligible amounts constantly to move objects.


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