Executive Support Coordinator for Project Operations

4 days ago

Birmingham, Alabama, United States Black Creek Integrated Systems Full time
Job Title: Executive Support Coordinator for Project Operations

Estimated Salary: $72,000 per year

About the Role

This position involves providing high-level administrative support to project management and operations teams. The ideal candidate will be an organized professional with excellent communication skills and experience in a similar role.

Key Responsibilities
  • Collaborate with project managers to track project status, documentation, and correspondence, ensuring seamless execution and timely completion.
  • Prepare Submittals, Subcontracts, and Change Orders, maintaining accurate records and adhering to regulatory requirements.
  • Organize and manage project documentation, including filing and retrieval systems, to ensure efficient access to critical information.
  • Schedule meetings with external parties, take minutes, and maintain a comprehensive record of interactions.
  • Prepare internal project reports, highlighting key milestones, progress, and challenges.
  • Provide exceptional communication and customer service skills, responding to inquiries in a timely and professional manner.
  • Monitor and review time and attendance records, as well as expense reports, to ensure compliance and accuracy.
  • Coordinate travel arrangements for team members, managing logistics and scheduling.
Requirements
  • An articulate professional with exceptional communication skills, able to effectively interact with stakeholders at all levels.
  • Strong analytical and problem-solving abilities, with the capacity to learn new software and company-specific applications.
  • Proficiency in Microsoft Office applications, Jira, Adobe Acrobat, and Smartsheets, with a willingness to adapt to new tools and technologies.
  • Minimum 5 years of experience in administrative support, preferably in the IT or construction industry.
  • An Associate's Degree in business administration or a related field.
  • A clear background check, ensuring suitability for the role.
About Us

Black Creek Integrated Systems is a leading provider of security and safety solutions, specializing in Real-Time Location Systems (RTLS). Our innovative technology integrates seamlessly with operational systems, enhancing overall safety and efficiency for our clients. As a dynamic and forward-thinking company, we are dedicated to delivering exceptional solutions that meet the evolving needs of our clients.

  • Executive Assistant

    3 weeks ago

    Birmingham, Alabama, United States TEKsystems Full time

    About the Role:We are looking for an Executive Assistant - Operations Coordinator to join our team at TEKsystems. As an Executive Assistant - Operations Coordinator, you will play a critical role in supporting the daily operations of our organization.Your primary responsibilities will include providing administrative support, coordinating travel...

  • Executive Director

    2 weeks ago

    Birmingham, Alabama, United States Lager Executive Search Full time

    Job OverviewLager Executive Search is seeking an exceptional full-service Manager to lead a high volume restaurant group in the Birmingham area. The ideal candidate will have a strong background in upscale dining and volume management, with expertise in beverage and wine operations.

  • Administrative Coordinator Executive Level

    3 days ago

    Birmingham, Alabama, United States NaphCare Full time

    We are seeking a skilled Administrative Coordinator Executive Level to join our team at NaphCare. This role will provide critical support to the CIO and CTO, ensuring seamless execution of day-to-day operations and special projects. The ideal candidate will have a strong background in administration, exceptional organizational skills, and the ability to work...

  • Support Operations Coordinator

    7 days ago

    Birmingham, Alabama, United States Westerkamp Group, LLC Full time

    Job SummaryWe are seeking a Support Operations Coordinator to join our team at Westerkamp Group, LLC in Birmingham, AL. As a key member of our operations team, you will be responsible for providing patient and third-party hospital pre-registration services to our clients.Key Responsibilities:Sort and distribute incoming mail within the office.Answer phone...

  • Deep Foundation Project Coordinator

    3 weeks ago

    Birmingham, Alabama, United States K2 Staffing, LLC Full time

    Project OverviewWe are seeking a highly skilled and motivated Project Engineer to join our dynamic team at K2 Staffing, LLC. As a key member of the project team, you will play a crucial role in the successful planning, execution, and completion of deep foundation projects.About the RoleThis is a challenging opportunity for an experienced engineer to utilize...

  • Project Coordinator

    3 weeks ago

    Birmingham, Alabama, United States Bhate Environmental Associates, Inc. Full time

    Job OverviewBhate Environmental Associates, Inc. is a leading environmental solutions company seeking an experienced Project Coordinator to join our team. This is a full-time position that offers competitive compensation and benefits.Estimated Salary: $65,000 - $85,000 per yearJob DescriptionAs a Project Coordinator, you will play a crucial role in...

  • Project Coordinator Senior

    3 weeks ago

    Birmingham, Alabama, United States Boulo Solutions Full time

    At Boulo Solutions, we are seeking a highly skilled Project Coordinator Senior to support our team in delivering exceptional real estate development projects. As a key member of our project delivery teams, you will play a vital role in coordinating all aspects of project management engagements, including site selection, due diligence, zoning, permitting,...

  • Business Operations Coordinator

    4 weeks ago

    Birmingham, Alabama, United States The University of Alabama at Birmingham Medicine Full time

    The University of Alabama at Birmingham Medicine seeks a highly skilled Administrative Associate to join our team. This is an exciting opportunity to provide essential administrative and business support services within the School of Medicine.Job SummaryWe are looking for a detail-oriented and organized individual to work under minimal supervision,...

  • Business Operations Coordinator

    3 weeks ago

    Birmingham, Alabama, United States TASSCO Full time

    Unlock Your Potential as an Executive AssistantTASSCO invites applications from highly motivated and organized individuals for the Office Manager & Administrative Assistant role in our Birmingham office. This exciting opportunity will allow you to develop your skills, gain valuable experience, and contribute to the success of our dynamic team.Key...

  • Administrative Support Professional

    3 weeks ago

    Birmingham, Alabama, United States TASSCO Full time

    About TASSCOTASSCO is a leading distributor and fabricator of quality wear-resistant products and services. Our mission is centered around making customers' lives better by providing technical expertise, value-cost-effective solutions, and exceptional support through service excellence and a can-do attitude.About the Role: As an Office Manager &...

  • Project Coordination Manager

    2 days ago

    Birmingham, Alabama, United States Boulo Solutions Full time

    About the Position">We are seeking an exceptional Junior Project Manager to join our team in supporting the real estate development process from conception to completion. This role requires a high level of organization, attention to detail, and effective communication skills.About Boulo Solutions">We are a dynamic recruiting platform that helps experienced...

  • Executive Office Coordinator

    3 weeks ago

    Birmingham, Alabama, United States Artech LLC Full time

    Artech LLC is seeking an experienced Executive Office Coordinator to join our team in Birmingham, AL.Salary: $45,000 - $60,000 per year, depending on experience.The ideal candidate will be a highly organized and detail-oriented individual with excellent communication skills and the ability to work effectively in a fast-paced environment. Key responsibilities...

  • Senior Legal Operations Coordinator

    2 weeks ago

    Birmingham, Alabama, United States SCA Health Full time

    OverviewServing as a key member of the SCA Health legal team, this role offers an exciting opportunity to support day-to-day operations, contract management, and liaison with internal and external contacts.We are seeking a highly organized and detail-oriented Paralegal Coordinator who will enhance the processes of our legal department, ensuring operational...

  • Global Operations Coordinator

    3 weeks ago

    Birmingham, Alabama, United States StoneX Full time

    Unlock Your Potential in a Dynamic Team EnvironmentWe are seeking a highly motivated Global Operations Coordinator to join our team at StoneX, a Fortune-100, Nasdaq-listed provider of institutional-grade financial services. As a key member of our operations team, you will play a vital role in ensuring the smooth execution of our daily business...

  • Corporate Legal Operations Coordinator

    3 weeks ago

    Birmingham, Alabama, United States SCA Health Full time

    About SCA HealthSCA Health is a leading provider of specialty care services, with a dynamic group of physician-driven businesses that offer customized solutions for patients and healthcare providers.We are part of Optum, an integrated care delivery system that enables us to support our partners in navigating the complex healthcare environment.Our mission is...

  • Corporate Legal Operations Coordinator

    3 weeks ago

    Birmingham, Alabama, United States SCA Health Full time

    Paralegal Coordinator Job DescriptionSurgical Care Affiliates (SCA) is a leading healthcare company that offers high-quality medical services. As a Paralegal Coordinator, you will play a crucial role in the legal team's day-to-day operations, contract management, and liaison with internal and external contacts.About SCA HealthToday, SCA Health has grown to...

  • Heavy Industrial Project Coordinator

    4 days ago

    Birmingham, Alabama, United States W. G. Yates & Sons Construction Company Full time

    About the RoleWe are seeking an experienced Heavy Industrial Project Coordinator to join our team at W. G. Yates & Sons Construction Company.The estimated annual salary for this role is around $100,000 - $130,000 based on industry standards and location.Job SummaryThe Heavy Industrial Project Coordinator will be responsible for coordinating and managing all...

  • Environmental Project Coordinator

    2 weeks ago

    Birmingham, Alabama, United States Partner Engineering and Science Full time

    About Partner Engineering and Science, Inc.OverviewWe are a leading firm in the Commercial Real Estate (CRE) industry, providing full-service engineering, environmental, and energy consulting, and design services throughout the Americas, Europe, and around the globe. Our entrepreneurial environment is one where each person can have an impact.As a company, we...

  • Executive Assistant

    3 weeks ago

    Birmingham, Alabama, United States TASSCO Full time

    Enhance Operational EfficiencyTASSCO seeks an experienced Office Manager & Administrative Assistant to join our team in Birmingham, Alabama. As an integral member of our executive support team, you will play a key role in streamlining processes, improving productivity, and ensuring seamless office operations.Responsibilities include:Providing comprehensive...

  • Senior Development Project Coordinator

    3 weeks ago

    Birmingham, Alabama, United States Housing Authority of the Birmingham District Full time

    **Job Summary:**We are seeking a skilled Senior Development Project Coordinator to join our team at the Housing Authority of the Birmingham District. This role will be responsible for coordinating and managing projects from initiation to completion, ensuring timely delivery, and maintaining high-quality standards.