Staffing Coordinator

7 days ago

Wenatchee, Washington, United States Confluence Health Full time

Job Summary

This role is responsible for providing administrative support to department operations, including scheduling, record-keeping, and communication with staff and leadership.

Key Responsibilities

  1. Develop and manage staff schedules to ensure adequate coverage for all shifts.
  2. Address and resolve scheduling conflicts or issues in a timely manner.
  3. Anticipate and address staffing needs during vacations, peak times, illnesses, and emergencies.
  4. Serve as a point of contact for staff regarding scheduling concerns or changes.
  5. Communicate with clinic leadership regarding staff availability, changes, and needs.
  6. Maintain accurate and up-to-date records of all staff members, certifications, qualifications, and availability.
  7. Maintain accurate and up-to-date records for providers' days worked and call schedules.
  8. Track and analyze staffing trends, making recommendations for improvements.
  9. Daily maintenance of staff timecards in API.
  10. Collaborate with management to ensure optimal patient care.
  11. Stay informed about healthcare staffing best practices and industry standards.
  12. Participate in departmental meetings and provide regular updates to leadership.
  13. Primary template builder for the department, responsible for maintaining Epic templates and provider outpatient schedules.
  14. Maintains an overall department calendar by scheduling and reminding all staff of upcoming meetings and events.
  15. Participates in training of co-workers, education, and updating of all staff members for new/updated procedures.
  16. Ability to operate office equipment and assist in creation of forms, reports, and letters as requested by leadership.
  17. Cover Front Office/Receptionist duties as needed to ensure adequate coverage of breaks and lunches.
  18. Required to maintain active Basic Life Support (CPR) certification.

Demonstrate Standards of Behavior and adhere to the Code of Conduct in all aspects of job performance at all times.

Qualifications

Required:

  • High school diploma or GED.
  • Strong communication skills.
  • Keyboard and computer experience (Word, Excel, Outlook) and good organizational skills.
  • Ability to prioritize assignments and effective time management skills.
  • Must be detail oriented, flexible, and committed to providing excellent customer service.
  • Ability to independently and as part of a team with environmental directions.
  • Demonstrates skills in planning, organizing, and managing multiple functions and complex processes.

Desired:

  • Experience in related position, preferably healthcare.
  • AA in business or related field.

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