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Executive Assistant to Senior Vice President

1 month ago

New York, New York, United States United Surgical Partners Full time

United Surgical Partners is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. With over 200 locations throughout the New York area, we provide top-notch services including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center.

Our mission is to provide exceptional care to our patients and community. We're seeking an experienced Executive Assistant to support the Senior Vice President in our office. As a key member of our team, you will be responsible for providing complex administrative support, coordinating office services, preparing reports, maintaining schedules, and interpreting policies and procedures.

Key Responsibilities:

  • Administrative Support: Provide daily administrative support to the Senior Vice President, including coordinating meetings, managing calendars, and preparing correspondence.
  • Coordination and Scheduling: Make travel arrangements, manage calendars, and coordinate large and complex meetings, conferences, and programs.
  • Filing and Mail Distribution: Maintain correspondence and filing systems for the Senior Vice President.
  • Hiring Process Coordination: Coordinate the hiring process and paperwork as needed.
  • Human Resources Functions: Perform Human Resources-related functions, such as resolving routine and non-routine HR issues and concerns.

Requirements:

  • Bachelor's Degree in a related field required.
  • A minimum of 6 years of responsible administrative experience in an office setting or equivalent combination of education and experience.
  • Effective oral and written communication skills, including knowledge of grammar, spelling, and punctuation.
  • Tact, diplomacy, and interpersonal skills.
  • Time management skills and ability to work well under pressure.
  • Professional and positive attitude while effectively meeting deadlines.
  • Proficiency in using Microsoft Office applications, including Word, Excel, Access, PowerPoint, and Outlook.
  • Familiarity with Internet applications.
  • Good organizational skills, with the ability to handle multiple projects simultaneously and prioritize effectively.
  • Ability to multi-task and project manage.
  • Active listening, judgment, and decision-making skills.
  • Ability to interact effectively with all levels of management and internal and external customers.
  • Teamwork and willingness to back up others.

Estimated Salary: $80,000 - $110,000 per year, depending on experience and qualifications. United Surgical Partners offers a comprehensive benefits package, including health insurance, retirement plan, and paid time off. If you are a motivated and organized individual who excels in a fast-paced environment, please submit your application. We are an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment.