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Financial Grants Specialist

2 months ago

Washington, United States Mary's Center Full time

Mary's Center is dedicated to fostering diversity, equity, and inclusion (DEI) within our organization and the communities we serve. We value a wide range of experiences, ideas, and individuals, and strive to attract a diverse pool of candidates.

Important Note: Mary's Center requires all staff to be vaccinated against COVID-19, including a booster.

The Grants and Contracts Accountant will play a crucial role in overseeing and managing agreements, budgets, invoicing, and reporting related to grants and contracts. This position is responsible for maintaining professional relationships with programs and grant/contract monitors, ensuring timely payments and accurate record-keeping for all grants and contracts.

Reporting Structure

This role will report directly to the Director of Grants & Contracts.

Key Responsibilities

To excel in this position, the individual must effectively carry out the following essential duties:

  • Prepare and submit all necessary invoices for grants and contracts to the appropriate agencies, ensuring timely posting to sub-ledger and general ledger as required by grantors.
  • Maintain an organized filing system for grants, performance contracts, checks, correspondence, invoices, reconciliations, and financial reports related to each award.
  • Generate and post correcting entries to reconcile final budgets with actual expenditures in the financial system.
  • Possess a working knowledge of OMB 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal awards.
  • Prepare and analyze monthly budget versus actual reports.
  • Review expenditures to ensure accurate recording of final indirect costs.
  • Ensure compliance of all financial reports, invoices, and renewals with the schedules outlined in agreements, collaborating closely with the Grant committee to track report due dates.
  • Conduct monthly reconciliations of grant accounts to ensure accurate recording of grant revenues, expenses, accounts receivable, and deferred revenues.
  • Follow up with grantors regarding the status of invoice payments and document findings in the receivable status report monthly.
  • Collaborate with program staff and finance team to provide necessary documentation for grant site visits and financial audits.
  • Perform additional tasks as assigned by the Finance department to support the fiscal health of Mary's Center.

Qualifications

The following qualifications are essential for this role:

  • Bachelor's degree in Accounting or Finance preferred, or equivalent experience.
  • A minimum of five (5) years of relevant experience in grants and contracts management.
  • Ability to assess federal, local, state, and sponsor regulations and policy changes affecting sponsored programs, contributing to the development of policies, procedures, and training materials.
  • Capability to manage multiple tasks in a fast-paced, high-volume environment while maintaining a high degree of accuracy.
  • Strong communication skills for effective collaboration with team members, organizational stakeholders, grantors, donors, vendors, and the community.
  • Proficient typing speed and accuracy, attention to detail, and organizational skills, with the ability to focus on assigned tasks independently and as part of a team.
  • Proficient in Sage Intacct, Microsoft Windows, and Excel; experience with accounting software, preferably Sage Intacct.

Language Proficiency

Proficiency in English is required; knowledge of an additional language is a plus.

Physical Requirements

This position regularly requires sitting, reaching with hands and arms, walking, stooping, kneeling, crouching, talking, or hearing; the ability to lift objects up to twenty-five (25) pounds is necessary.

Work Environment

The work is primarily conducted in a typical office or home setting with a quiet to moderate noise level. There may be exposure to varying weather conditions. A hybrid work schedule, combining remote and onsite work, is available as needed.

Benefits Offered

  • Comprehensive health insurance, including medical, dental, and vision, along with retirement options through 403(b) contributions and investment opportunities.
  • 25 days of paid leave annually, in addition to paid holidays, plus 5 educational days.
  • Tuition reimbursement of $2000 per year for educational assistance and professional development.
  • Transportation subsidy for metro and bus services.
  • Employee Assistance Program (EAP).