Executive Support Professional

4 days ago


Orange, California, United States Orange County Transportation Authority Full time
About Us
The Orange County Transportation Authority is the county's transportation planning commission and public transit operator. Our mission is to create a balanced, equitable, and sustainable transportation system that reflects the diverse travel needs of our 3.2 million residents. We're passionate about keeping Orange County moving

About the Job
This non-exempt position supports an executive director of a large multi-functional division, performing a wide range of complex and responsible administrative duties. The successful candidate will have excellent technical skills, product knowledge, and professional expertise, as well as the ability to work in a collaborative manner with others, resolve unproductive conflict, and communicate powerfully and prolifically.

Responsibilities
* Performs a wide range of complex and responsible secretarial and administrative duties for a large, multi-functional Division
* Displays high integrity and honesty, takes personal responsibility, acts with honesty and consistency
* Has technical and professional expertise, has the technical skills, product knowledge, and professional skills to do the job
* Works in a collaborative manner with others, helps resolve unproductive conflict
* Solves problems and analyzes issues, has and applies problem analysis and problem-solving skills on a technical and interpersonal level
* Communicates powerfully and prolifically, shares insights on issues/problems, clarifies purpose and links that purpose to actions
* Assists callers by relaying messages, answering questions, routing customer comments for responses, responding to requests for information, sharing agency position on various matters, resolving administrative problems, understanding agency policies and procedures, and referring callers to the executive or others as appropriate

Requirements
* Any combination of education and experience equivalent to a high school diploma with a minimum of eight years secretarial experience, or an associate's degree with a minimum of six years secretarial experience, or a bachelor's degree with a minimum of four years secretarial experience
* Must have experience reporting to management level staff

Benefits
OCTA offers an attractive compensation and benefits package, including medical, dental, and vision health insurance programs, flex time, paid sick leave, paid vacation and holidays, short-term and long-term disability, life insurance, flexible spending accounts, retirement, deferred compensation plan, educational reimbursement, excellent in-house training programs, free transportation passes for the employee and dependents, wellness and ergonomic programs, and much more.

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