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Commercial Signage Project Coordinator

2 months ago

Greensboro, North Carolina, United States Carolina Custom Signs & Graphics Full time
Job Overview

Benefits:

  • Company gatherings
  • Attractive salary package
  • Flexible working hours
  • Complimentary snacks and meals
  • Career growth opportunities
  • Paid leave
  • Profit-sharing options
  • Access to wellness programs

About Carolina Custom Signs & Graphics

Established in 2016, Carolina Custom Signs & Graphics has rapidly emerged as a leading provider of signage solutions in the Triad area. Our commitment to growth drives us to explore larger and more intricate markets. We specialize in designing, manufacturing, and installing a variety of commercial signage, including outdoor displays like monument and channel-letter signs, as well as indoor solutions such as ADA-compliant signs, lobby displays, and wayfinding systems. Additionally, we excel in commercial vehicle wraps, particularly for fleet operations.


Our dedicated team of signage professionals collaborates daily to tackle client challenges and enhance our business operations. We are seeking to fill this pivotal role to boost our business performance and sustain our growth trajectory. This position, while new to our organization, is well-defined in its responsibilities. We are looking for a motivated individual who possesses the skills, enthusiasm, and energy to contribute meaningfully.


Key Responsibilities

Client Communication:

  • This is a full-time role with flexibility for remote and on-site work. The successful candidate will need to find an optimal balance, with an expectation of being on-site as necessary to ensure smooth project operations. Candidates should ideally reside within an hour of our facility.
  • Engage in continuous collaboration across all business functions to ensure efficient project execution.
  • Provide constructive feedback to management to enhance operational efficiency.
  • Participate in client facility visits as required.
  • Act as a customer advocate, addressing product concerns as they arise.

Project Management:

  • Create detailed project plans, timelines, and budgets.
  • Oversee all stages of project execution, ensuring timely and successful outcomes.
  • Serve as the main point of contact for clients, understanding their branding requirements and translating them into actionable project plans.
  • Maintain strong, trust-based relationships with clients.
  • Lead cross-functional teams, including designers, installers, and vendors, to ensure effective project delivery.
  • Encourage a collaborative and productive team atmosphere.
  • Ensure the quality of all signage meets company standards.
  • Identify potential project risks proactively and develop mitigation strategies.
  • Address any issues that arise throughout the project lifecycle.
  • Prepare comprehensive project status reports and presentations for clients and internal stakeholders.
  • Review architectural and construction drawings for accuracy and compliance.
  • Facilitate client approval processes for site-specific drawings and project estimates.
  • Manage proposals, contracts, and purchase orders, ensuring all documentation is accurate and up-to-date.
  • Implement action plans and change orders as necessary to resolve issues and ensure project success.
  • Negotiate installation costs to maintain project profitability.
  • Monitor job cost overruns and variances against budgeted figures.

Billing and Invoicing:

  • Collaborate with management to ensure timely invoicing of completed projects.
  • Review and approve incoming invoices from vendors and subcontractors.
  • Assist in resolving accounts receivable discrepancies.
  • Prepare and analyze monthly billing reports to track project financials.

Qualifications:

  • Demonstrated experience in project management within the construction, signage, or related sectors.
  • Strong knowledge of architectural drawings and construction methodologies.
  • Exceptional communication, negotiation, and problem-solving abilities.
  • Proficiency in project management tools, including Asana and Microsoft Office Suite.
  • Experience with SignAgent and/or Mothernode is advantageous.
  • Ability to manage multiple projects concurrently and prioritize effectively.
  • Commitment to safety and adherence to regulatory standards.

Additional Requirements:

  • Willingness to travel occasionally as project demands dictate.
  • Flexibility to work outside standard business hours when necessary.
  • Valid driver's license and a clean driving record.

Options for flexible work from home arrangements are available.