Administrative Support Specialist

2 weeks ago

Geneva, Ohio, United States McCormick & Co Inc Full time
Job Title: Administrative Assistant III

About Us:

At McCormick & Company, Inc., we are a global leader in the spice, flavor, and seasonings industry. Our commitment to employees is exceptional, offering a wide variety of benefits, programs, and services. We are seeking a highly skilled Administrative Assistant III to join our team.

Job Summary:

Under the general direction of the Plant Manager, the Administrative Assistant III will perform high-level administrative and business support of a complex and confidential nature for the Plant Manager, GLC, and site Senior Leaders. This role requires excellent written and verbal communication skills, as well as the ability to multitask, prioritize competing work demands, and plan and organize work to meet scheduled deadlines.

Responsibilities:


  • Coordinate internal employee events, including picnics, charity days, intern events, and internal celebrations for the site.
  • Distribute and coordinate monthly events calendar and coordinate employee meetings and supply chain employee meetings and events, including scheduling, meal coordination, creating and distributing presentation materials.
  • Assist in training administrative responsibilities, including setting up employees in the system and assigning roles.
  • Support internal Plant visits and meetings, including Site masterplan visits and other supply chain visitors.
  • GLC- Support the GLC through calendar administration, presentations, notes, and coordination.
  • Positively represent McCormick and McFONA in greeting or receiving visitors and provide information regarding business matters as appropriate.
  • Ensure accuracy of own work and accuracy of work prepared by others for submission to high levels of the organization for senior leaders.
  • Manage site badging processes to ensure employees, visitors, customers, and auditors are given correct accesses to site facilities.
  • Distribute and ship mail and packages to respective parties and manage office supplies for office spaces and mailroom.
  • Ensure high level of service for visitors, including managing visitors' schedule, coordinating travel and meeting room spaces, and managing catering services for high-level visits.
  • Manage the LandsEnd logo wear with finance department and coordinate laundry and dry-cleaning vendors.
  • Apply high level of PC application skills, including word processing, development of spreadsheets and databases, and presentation of materials.
  • Exercise judgment with respect to urgency, confidential information, and potential problems.
  • Maintain and update weekly, monthly, and annual system data and reports.
  • Manage plant tour requests, office supply management, bulletin board and file maintenance, employee communications, and community service events.


Requirements:


  • High school diploma or equivalent.
  • Proficiency in Spanish.
  • Minimum 3 years' experience in an administrative and/or business support role.
  • Proficiency with Microsoft Word, PowerPoint, and Excel.
  • Experience preparing spreadsheets, charts, and graphs.
  • Experience creating presentations.
  • Aptitude for learning new job-specific computer systems.
  • Excellent written and verbal communication skills.
  • Ability to multi-task, prioritize competing work demands, plan and organize work to meet scheduled deadlines.
  • Well-developed organizational skills, including paper and electronic filing systems.
  • Strong customer focus with an approachable and helpful demeanor.
  • Experience being proactive and timely in responding to requests.
  • Excellent attention to detail and high degree of accuracy in all work.
  • Ability to exercise discretion and manage confidential material and information.
  • Professional, positive, service-oriented behavior in all interactions.
  • Ability to anticipate and initiate cyclical activities.
  • Proven complex problem-solving and independent judgment abilities.
  • Ability to complete projects with limited supervision.


Preferred Qualifications:


  • College coursework or specialized training.
  • Proficiency with an ERP system, ideally SAP.
  • Proficiency with an email software system such as Lotus Notes, Outlook or related.


About McCormick & Company:

McCormick & Company is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. As a general policy, McCormick does not offer employment visa sponsorships upon hire or in the future.

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