Senior Supervisor, Senior Leaders Support Specialist

2 days ago


IL United States Rotary Full time
Job Title: Senior Supervisor, Senior Leaders Support

Job Summary: We are seeking a highly organized and detail-oriented Senior Supervisor to provide administrative and financial support to the RI Directors, Trustees, and Past RI Presidents.

Key Responsibilities:

Senior Leader Support:
  • Manage day-to-day administration of budgets for RI Board of Directors and TRF Trustees, including expenses for the TRF Chair and TRF Chair-elect.
  • Develop annual support budgets for directors and trustees, monitor spending trends, and develop utilization projections for senior leader discretionary funding.
  • Manage all aspects of support for the RI directors, TRF trustees, and Past RI Presidents, including but not limited to monitoring the use of their discretionary funding to ensure compliance with policy, tracking expenses relating to board and trustee meetings, supporting their attendance at the International Assembly, International Convention, and Council on Legislation.
  • Assist directors, trustees, and past RI presidents with travel arrangements through Rotary Travel Services, as required.
  • Oversee support for the TRF Trustee Chair and Chair-elect in collaboration with their administrative assistant.
  • Facilitate good communication between the TRF Chair and Chair-elect with the President-elect, the general secretary, other RI/TRF officers, and secretariat staff members.
  • Coordinate support for Rotary Institutes, including collection of proposals, assignments of official representatives, and administration of conveners' funding in line with policy.
  • Oversee budget preparation for past RI presidents, non-meeting expenses for directors and trustees, monthly responsibility report review, and year-end close.
  • In conjunction with Facilities, oversee the year-end process for packing and shipping the outgoing president's personal effects from Evanston to their home.
  • Coordinate support for the annual Council of Past Presidents meeting.
  • Oversee the logistics and event planning for social functions involving senior leaders.
  • Oversee all aspects of the condolence process for the death of past RI officers.
  • Oversee all mass communications sent by or on behalf of current RI/TRF officers and GS.
  • Assist with orientation of directors-elect and incoming trustees.
  • Supervise matters related to the Presidential condominiums and automobile.
  • Must be able to travel domestically and internationally if assigned. Supervise support staff in conjunction with above-listed responsibilities.
  • Perform other duties and special projects and provide back-up support to the Senior Leader Support Director.
  • Take on special projects.
Leadership Attributes:

  • Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.
  • Collaboration: Builds partnerships and works jointly with others to meet shared objectives.
  • Presence: Demonstrate composure and confidence.
  • Productivity: Able to generate results that moves Rotary toward achieving its goals.
  • Accountability: Have a clear sense of ownership and take personal responsibility for actions.
  • Adaptability: Respond to changes willingly and recognize when to adjust based on the situation.
Why Work for Rotary?

  • Generous medical, dental, and vision benefits package.
  • Progressive 401k matching contributions.
  • Above-market and generous paid time off package.
  • Tuition reimbursement.
  • Professional development opportunities.
  • On-site cafeteria and coffee bar with special pricing for Rotary employees.
  • Flextime-several different work schedules to choose from.
  • Close to CTA, Metra, a variety of stores, and many food options.
Please Note:

  • Rotary does not provide VISA sponsorship or relocation assistance.


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