Supply Chain Inventory Coordinator

3 weeks ago

Shakopee, Minnesota, United States Allina Health Full time

Job Summary: Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details: 1.0 FTE (80 hours per two-week period), 8-hour, day/evening shifts, No weekends, SEIU-represented, benefit-eligible position

Job Description: Supports the inventory management function at a large hospital or clinic service line with the system strategy for maintaining appropriate supply, volumes and timeliness to meet clinical demand. Directs and prioritizes work, issue resolution and serving as subject matter expert. Responsible for all aspects of the inventory management for their assigned areas including collaboration with the clinical leaders of the areas on strategy, driving compliance with physicians and surgeons, and the technical implementation and management of the automated inventory ordering system.

Responsibilities:

  • Conducts inventory management, including general picking, delivery and stocking, managing supply cart inventory, troubleshooting, problem solving and correction of issues preventing the optimal inventory management, creating and maintaining supply par cart locations, managing product conversions, pulling and analyzing reports out of Enterprise Resource Planning (ERP) systems like Lawson/Infor, Workday, Peoplesoft, etc.
  • Works with clinical staff on product stability, usage, new product introduction, and advancing operational strategy, identifying when an item needs to be put on a par cart/added to inventory versus ordered one off, initiating, coordinating and completing inventory optimization initiatives.
  • Sources and orders supplies, including coordinating analytics and demand planning, managing backorders, creating requisitions, including placing rush orders, conducting vendor interactions, sourcing and identifying product and equivalent product, educating site users on formulary items, using data, reporting, and analysis to identify backordered items with a system-wide impact.
  • Coordinates Par Excellence implementation and on-going management, providing technical set up and maintenance of automated ordering system, monitoring, troubleshooting and resolving any automated ordering system issues, proactive monitoring of the system to prevent ordering issues, proactive creation of reports, analysis and taking action where appropriate.
  • Manages advanced support of clinical areas, including conducting demand forecasting, initiating and driving product standardization, introducing new products, managing recalls for products, enforcing contract compliance, initiating, coordinating and managing consignment inventory, troubleshooting, problem solving and correction of any issues.

Requirements: 0 to 2 years working with an ERP inventory management system such as Workday or Infor, 2 to 5 years of Supply Chain Management, clinical healthcare, or hospital operations experience, Microsoft Office competency, valid Driver's License required upon hire - MN and WI residents must obtain a valid driver's license in their state of residence within 60 days of employment is required for employees working out of the Allina Commons and Emergency Medical Services

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