Executive Secretary

3 weeks ago

Pasadena, California, United States Top Tempo Technical Full time
Company Overview

Top Tempo Technical is a woman-owned nationwide staffing company based in Pasadena. We are seeking an Administrative Assistant to fill a vital role in our team.

This position involves performing various administrative functions, ensuring the smooth operation of our office. Key responsibilities include drafting documents, maintaining employee files, scheduling meetings via digital platforms, and providing exceptional customer service.

Job Requirements
  • Draft high-quality documents and emails
  • Create and maintain accurate employee records
  • Coordinate meetings and appointments using digital tools
  • Respond to inbound calls and direct them as necessary
  • Scan and distribute important documents to staff members
  • Manage onboarding paperwork for new hires
  • Arrange travel reservations for employees and oversee related expenses
  • Collaborate with payroll and accounts teams as needed

We require a highly organized individual with excellent communication skills to thrive in this role. Previous experience in office administration or related fields is essential. Strong attention to detail and ability to prioritize tasks are also key qualifications.

Work Environment

This is an in-office position located in Pasadena. Our standard working hours are Monday to Friday, 8am to 5pm.

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