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Corporate Legal Assistant

2 months ago

Seattle, Washington, United States CivicMinds, Inc Full time

About CivicMinds, Inc:

We are a vibrant, full-service legal practice with prominent teams specializing in Startup Companies and Mergers & Acquisitions. Our firm is dedicated to delivering innovative legal strategies that enhance the success of our clients in the rapidly evolving landscape of business and technology. We serve a diverse array of sectors, with a particular emphasis on technology and life sciences enterprises at the startup and growth phases, alongside venture capital firms and angel investors. Additionally, we represent established, privately held organizations in transactions involving mergers and acquisitions with private equity firms and strategic buyers.

Position Overview:

We are in search of a diligent and detail-focused Corporate Legal Assistant to join our team and bolster our expanding Startup and M&A practice groups. The ideal candidate will possess experience as a corporate paralegal within a law firm and exhibit a strong interest in collaborating closely with entrepreneurs, investors, and corporate clients. This role is pivotal in working alongside our attorneys and engaging directly with clients.

Key Responsibilities:

  • Assist in the drafting and submission of corporate governance documents, including formation documents, board and shareholder resolutions, and annual reports.
  • Manage basic stock and option plan administration, which includes drafting agreements, generating reports, and maintaining capitalization records in equity management platforms (e.g., Carta).
  • Support venture capital financing, debt financing, mergers, acquisitions, and various other transactions.
  • Coordinate and oversee due diligence and closing activities, including setting up data rooms, preparing signature packets, and compiling closing volumes.
  • Maintain and organize corporate records, minute books, and other legal documentation.
  • Prepare and manage corporate and securities filings, including Forms D.
  • Conduct legal research and analysis on corporate issues, including regulatory compliance.
  • Prepare and file UCC financing statements and perform lien searches.
  • Effectively communicate and collaborate with clients, attorneys, and external parties involved in transactions.

Qualifications:

  • Bachelor's Degree and/or Paralegal Certificate.
  • 4+ years of experience in a corporate law firm.
  • Proficiency in Office suite, Carta, and DocuSign (or similar platforms).
  • Exceptional organizational skills with the capability to manage multiple priorities and deadlines effectively.
  • Detail-oriented, proactive, and adaptable with a strong work ethic.
  • Strong communication skills, both written and verbal, with the ability to interact professionally with clients and team members.

Work Hours:

This is a non-exempt hybrid position eligible for overtime compensation. Regular office hours are 8:00 a.m. – 5 p.m. Monday through Friday. The ability to work longer hours is essential during peak workload periods.

Compensation and Benefits:

The base compensation presented to a candidate may vary based on skills and overall experience. This information is provided per Washington's Equal Pay and Opportunities Act.