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Fleet Operations Supervisor

2 months ago


Birmingham, United States Timberline Construction Group LLC Full time
Job Overview

Position Summary: The Equipment Facilities Manager is tasked with overseeing a diverse range of responsibilities associated with the planning, administration, supervision, and compliance of fleet operations. This role is pivotal in the execution and management of a comprehensive fleet management system. Key responsibilities include procurement and lifecycle oversight, vehicle tracking and maintenance, adherence to DOT and regulatory standards, quality control of fleet data and reporting, and budget management aimed at enhancing fleet efficiency and quality.


Core Responsibilities

  • Oversees daily operations related to equipment management, inventory control, and maintenance activities. Maintains accurate records of licenses, inspections, warranties, and service agreements for all organizational equipment and tools.
  • Evaluates, updates, and enforces vehicle policies to ensure alignment with electronic management systems. Ensures compliance with vehicle usage standards among employees.
  • Proposes modifications to policies and procedures to enhance operational efficiency and effectiveness.
  • Strategically plans and organizes the use of vehicle and motor equipment resources for routine, special, and emergency operations.
  • Manages the daily functions of the Fleet Management System, including data entry and the generation of necessary reports.
  • Identifies and implements solutions for outstanding issues, such as mileage tracking for pool vehicles, as well as other concerns identified through analysis.
  • Creates a comprehensive manual for staff guidance.

Professional Development

  • Fosters positive and effective relationships with clients, colleagues, vendors, and other business associates.
  • Engages with others effectively through strong communication skills, purposeful collaboration, and the provision of necessary information and guidance to meet organizational objectives.
  • Recognizes training needs in collaboration with management. Develops a personal improvement plan and actively pursues opportunities for enhancing fleet management expertise.

Required Knowledge, Skills, and Abilities

  • Proven experience in formulating policies and procedures for fleet vehicle management and maintenance.
  • A minimum of 4 years of experience in fleet vehicle management.
  • Familiarity with fleet management software, policies, procedures, and tracking systems for vehicle maintenance and mileage.
  • Ability to document processes and create user manuals.

Work Environment

  • Fast-paced and high-pressure environment requiring effective communication and a sense of urgency. The role involves managing numerous complex tasks with precision and efficiency.
  • This job description outlines the essential responsibilities and duties required for the position. Additional tasks may be assigned as necessary.

Travel Requirements

  • Minimal travel, less than 10%, may be required to oversee projects as necessary.

Education and Experience

  • A Bachelor's degree in a relevant field of study or equivalent experience is preferred.
  • 2 to 4 years of experience in fleet management is preferred but not mandatory.