Corporate Travel Coordinator

Job Summary:

The Corporate Travel Coordinator will be responsible for arranging business travel for Navajo Technical University employees, board members, and students. This includes identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations.

Key Responsibilities:

Research and compare available travel and hotel accommodations to identify the best available option for each travel need.

Communicate extensively with departments for travel information and details.

Audit and approve expense reports in Amtrav, Emburse, and review Bank of America expenditures for compliance with Federal, State, and University policies.

Conduct training for all faculty, staff, and students on travel procedures and policies.

Make travel arrangements and reservations as requested, ensuring they are within approved travel reasons and budget limits.

Prepare travel itineraries and distribute travel arrangements and schedules to all appropriate staff.

Obtain approval from leadership for travel requests and expenses that exceed established limits.

Advise travelers of and assist with any need for specialized travel documents such as visas or passports.

Monitor and facilitate the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.

Process reimbursements for travel expenses; travel settlement review and approval.

Research optimal travel alternatives and resolve all incorrect charges with respect to travel expenditures.

Work closely with the grants department to ensure funding availability for all travelers.

Provide all relevant information, brochures, and publications to travelers.

Requirements:

Previous training and experience with Jenzabar or similar travel software highly preferred.

One year's experience working in a higher educational setting.

Must be able to pass a background check, with no prior conviction of any felonies.

The Navajo Nation Preference in Employment Act applies to all hiring, promotions, or transfers of individuals into this position.

Skills and Abilities:

Excellent verbal and written communication skills.

Strong customer service skills.

Proactive and able to move between tasks quickly.

Strong working knowledge of the travel industry.

Excellent decision-making skills with the ability to assess multiple options and identify the best choice to serve a specified goal.

Excellent organizational skills and attention to detail.

Proficient with Microsoft Office Suite or related software.

Work Environment:

Work is generally performed in an office setting. Tight time constraints and multiple demands are common.

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