Program Coordinator, Rural Impact Initiative
4 weeks ago
The Program Coordinator is a full-time, grant-funded role responsible for managing the team's administrative and operational functions. This position plays a critical role in ensuring the success of Partners for Rural Impact's mission to create student opportunity and success in rural areas.
Key Responsibilities- Manage and maintain the team's calendar for internal and external engagements using Microsoft Outlook and Teams.
- Book and manage team travel and submit monthly travel and expense reports for assigned staff.
- Purchase office supplies and resource materials as needed.
- Manage and monitor sites and software platforms for team and cross-team information sharing, document management, and action tracking.
- Submit and track contract and purchase requests for team events, providing regular progress reports to stakeholders to ensure compliance with PRI's policies and procedures.
- Manage systems for delivering virtual and in-person meetings and training sessions, including providing technical assistance, drafting materials and agendas, and capturing meeting notes and action items.
- Track budget action items and collaborate with contractors to ensure timely submission of invoices related to the team's work.
- Support reporting for various projects by ensuring project files are complete and up to date.
- Monitor and recommend improvements to internal administrative processes.
- Draft and proofread grant-related, financial, and contractual documents, ensuring clarity and accuracy.
- Develop forms, collect data, create documents, and draft processes to support team workflows.
- Associate's degree or five years of related experience.
- Two years' of administrative experience within a professional office setting.
- Experience working with data collection, meeting planning/coordination, event planning, budgetary monitoring, and scheduling of meetings.
- Minimum two years' experience in project management from initiation to completion, preferably including the use of software-based project management platforms.
- Exceptional written and oral presentation skills.
- Demonstrated ability to multi-task and successfully manage several projects simultaneously.
- Demonstrated and practical, professional experience with the Microsoft Office 365 suite of software, including: Word, Outlook, Teams, Project, Excel, PowerPoint, etc.
PRI offers a wide array of benefit options, to meet the financial, educational, and health needs of you and your family.
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