Marketing Operations Specialist

4 days ago


Baton Rouge, Louisiana, United States SASSO Full time

We are seeking a highly organized and detail-oriented Marketing Operations Specialist to join our team at SASSO. As a key member of our marketing and communications team, you will play a crucial role in ensuring the successful delivery of projects on time, on budget, and with exceptional quality.

Key Responsibilities:
  • Support the accounts team to ensure projects are delivered on time and within budget
  • Traffic, manage, assign, and communicate/coordinate tasks clearly and with strategic thinking through CRM or other forms of communication with staff
  • Produce excellent documentation, including SOWs, timelines/schedules, and gantt charts
  • Ongoing management of retainer time, project-based projections, and scope of work
  • Assist in client meetings when needed and manage agendas and notes/meeting recaps
  • Improve operational systems, processes, and best practices for the accounts department
  • Ensure projects are on-point and on time, maintain daily/weekly status reports
  • Develop and manage all assigned project timelines (from internal kick-offs and regular external touchpoints) to keep the team on time with workflow and deliverables (traffic control)
  • Adjust daily for timeline changes and ensure capacity is available for execution of said changes to inform Account Managers and Leadership
  • Forecast, track, manage, and fulfill project budgets/hours, POS, and invoices from beginning to end
  • Assist in managing, coordinating, and scheduling meetings that arise for the departments when necessary

The ideal candidate will have 2+ years of experience in marketing, preferably in an advertising agency setting. A bachelor's degree in mass communication, business administration, or marketing is preferred. The ability to think strategically, communicate effectively both written and verbally, and work collaboratively in a team-based environment are essential skills for this role.

This role requires strong organizational skills, attention to detail, and analytical abilities. You will be responsible for managing project timelines, tracking invoices and payments, and assisting with training. Additionally, you will contribute to the development of operational systems, processes, and best practices for the accounts department.

Requirements:

  • 2+ years of experience in marketing; advertising agency experience preferred
  • Bachelor's degree in mass communication, business administration, or marketing preferred
  • A background in advertising, marketing, and communications is a plus
  • Excellent written and oral communication skills
  • Commitment to working in a team-based environment
  • A keen attention to detail and budgetary restraints
  • Full awareness of creative processes and techniques – including digital platforms
  • Strong strategic, analytical, and organizational skills and the ability to multi-task across multiple platforms and projects
  • A proactive attitude, willingness to learn and take initiative
  • The ability to work under pressure and tight timelines and assimilate large quantities of information quickly while maintaining attention to detail, drive, and flexibility
  • Resilience to enable you to deal with problems and constructive criticism
  • Technologically savvy and up to date in all of the latest trends in your area of expertise
  • Superior knowledge of CRM management programs. Google and Microsoft Office and Outlook/Outlook Calendars
  • Ability to travel, if/when necessary (although very minimal, if at all)
Benefits:
  • Competitive salary: $60,000 - $80,000 per year
  • Paid holidays
  • Paid vacation
  • Sick leave
  • Flexible schedule
  • Remote work opportunities
  • Continuing education
  • Casual dress code
  • Amazing work environment
  • Room for growth within the agency services
  • Generous healthcare benefits, including 80% monthly premium coverage by SASSO
  • SASSO covers 100% of monthly premium for dental and vision
  • SASSO provides $50,000 life AD&D at no charge to employee
  • 401K program with employee match
  • Additional optional benefits
  • Flexible lunch schedule
  • Team building events


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