Administrative Support Specialist

We are seeking an experienced Administrative Support Specialist to join our team at the Federal Aviation Administration. The successful candidate will provide administrative support to our programs and policies, ensuring the effective management of our administrative services.

• Provide administrative support to our programs and policies, including coordinating personnel actions, maintaining organizational systems, and collecting and compiling financial information.
• Initiate and review procurement requests for equipment and other items as needed.
• Ensure effective management and internal controls of assigned agency property through periodic inventories.
• Perform time and attendance duties for a large group of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differences.
• Utilize travel system to initiate, complete, review, and validate travel authorizations and vouchers to ensure compliance with governing guidelines.
• Ensure compliance with facility, regional, and service area facility security guidelines and policies governing the issuance of keys, parking decals, identification badges, proximity cards, and other access credentials for FAA employees, contract employees, and visitors.
• Independently use a variety of software to prepare narrative and statistical reports, graphs, and charts.

• Applicants must have experience analyzing information on a variety of programs and preparing reports, providing guidance and interpretation of administrative, financial, or budget policies, and assisting with various analytical studies.
• Education may not be substituted for experience.
• Applicants must be able to work at multiple locations to provide administrative support within the district depending on the needs of the facility.

The work is reviewed periodically, typically through status reports and at completion, to ensure policy compliance and alignment with the requirements of projects and/or work activities.

The work impacts the effectiveness and efficiency of administrative services provided to facilities geographically dispersed through a district.

The work activities typically support multiple projects/programs and contribute to the objectives of one or more organizational units and/or major subdivisions.

Selective Service Registration is required for males born after 12/31/1959.

Must submit an SF50 (See Required Documents).

Specialized experience may include analyzing information on a variety of programs and preparing reports, providing guidance and interpretation of administrative, financial, or budget policies, assisting with various analytical studies.

Education may not be substituted for experience.

Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation.

This position requires the ability to work at multiple locations to provide administrative support within the district depending on the needs of the facility.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all internal/external announcements.

This is a bargaining unit position.

Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent.

Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s).

Ensure that your application package/resume supports your responses.

Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent.

Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.

Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary, or an intermittent employee.

You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

Applicants claiming eligibility for the Expanded Veterans Hiring Opportunity (EVHO), MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office.

You may fax your SF-50 or upload it into the on-line application.

If you are a current Federal employee and need a current copy of your SF-50, please contact your personnel office.

If you are an FAA employee, you can access and print your SF-50 from the eOPF system If you are a former Federal employee, you can obtain a copy of your SF-50 by writing the National Personnel Records Center Annex, 1411 Boulder Boulevard, Valmeyer, IL Expanded Veterans Hiring Opportunity (EVHO) are preference eligibles and veterans who are honorably discharged from the Armed Forces after completing at least three (3) years of continuous active service.

Applicants claiming eligibility for EVHO, MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office.

You must apply online to receive consideration.

Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted.

If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.

IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.

Supervisor name and phone number

Full-time or part-time status (include hours worked per week)

You may upload completed documents to your USAJOBS Account.

Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.

Phone

.Federal Aviation Administration

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications.

For instructions on how to check the status of your application, please go to:

USAJOBS Help Guide.

Important - If you make any changes to your application, you must resubmit it.

If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors.

DOT provides reasonable accommodations to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager.

An employee with a disability must notify the decision-maker of the accommodation request.

Decisions on granting reasonable accommodation will be made on a case-by-case basis.

Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Equal Employment Opportunity (EEO) Policy

Financial suitability

Reasonable accommodation policy

Required Documents

Applicants claiming eligibility for the Expanded Veterans Hiring Opportunity (EVHO), MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office.

If you are a current or former Federal employee (including a current FAA employee), you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.

You may fax your SF-50 or upload it into the on-line application.

If you are a current Federal employee and need a current copy of your SF-50, please contact your personnel office.

If you are an FAA employee, you can access and print your SF-50 from the eOPF system If you are a former Federal employee, you can obtain a copy of your SF-50 by writing the National Personnel Records Center Annex, 1411 Boulder Boulevard, Valmeyer, IL Expanded Veterans Hiring Opportunity (EVHO) are preference eligibles and veterans who are honorably discharged from the Armed Forces after completing at least three (3) years of continuous active service.

Applicants claiming eligibility for EVHO, MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office.

You must apply online to receive consideration.

Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted.

If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.

IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.

Supervisor name and phone number

Full-time or part-time status (include hours worked per week)

You may upload completed documents to your USAJOBS Account.

Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.

Phone

.Federal Aviation Administration

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications.

For instructions on how to check the status of your application, please go to:

USAJOBS Help Guide.

Important - If you make any changes to your application, you must resubmit it.

If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors.

DOT provides reasonable accommodations to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager.

An employee with a disability must notify the decision-maker of the accommodation request.

Decisions on granting reasonable accommodation will be made on a case-by-case basis.

Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Equal Employment Opportunity (EEO) Policy

Financial suitability

Reasonable accommodation policy

Required Documents