Sponsorship Coordinator

2 weeks ago


White Plains, New York, United States Classic Westchester Full time
Job Overview

The responsibilities for this position encompass:

  • Addressing a range of inquiries that require clarification and/or unique considerations.
  • Verifying sponsorship agreements as they are received and ensuring accurate tracking.
  • Compiling billing information for confirmed sponsorships to forward to the accounting department on a weekly basis.
  • Updating accounting with revised billing as publishers modify their sponsorship packages.
  • Maintaining a comprehensive sponsorship record to monitor all associated elements.
  • Sending reminders to confirm as the initial deadline approaches.
  • Distributing additional prospectus to publishers who have shown interest or have participated in previous years without recent sponsorships.
  • Creating and disseminating a timeline email for confirmed sponsors.
  • Collaborating with the team on publisher hotel subblocks.
  • Issuing various reminder communications as deadlines near regarding outstanding sponsorship commitments, logos, missing author registrations and assets, missing galley information, missing representative selections, and missing staff registrations.


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