Transaction Coordinator

2 weeks ago

City of Hallandale Beach, United States Raydiant Realty Full time
Job Description

We are seeking a highly organized and detail-oriented Transaction Coordinator to join our team at Raydiant Realty. As a key member of our team, you will be responsible for coordinating busy schedules, managing the escrow process of multiple transactions simultaneously, and assisting our broker with day-to-day office management.

The ideal candidate will have experience in administration in real estate, leasing, and property management. You will be responsible for prioritizing tasks, managing multiple projects, and providing exceptional customer service to our clients. If you are a self-motivated and goal-driven individual with excellent communication and interpersonal skills, we encourage you to apply.

Responsibilities:

  • Assist with day-to-day office management, including coordinating schedules and managing the escrow process
  • Manage contract to close processes, ensuring timely and efficient completion
  • Create and maintain an operations manual that documents all systems and standards
  • Build, implement, and manage all systems for clients, lead generation, database management, and back-office support
  • Act as a liaison between clients and agents, providing exceptional customer service
  • Participate in company-provided training sessions to stay up-to-date on industry best practices
  • Compile and distribute weekly/monthly reports to clients (buyers and sellers)
  • Create, maintain, and utilize a complete lead follow-up system
  • Keep agents informed about challenges and issues that need to be handled
  • Provide concierge-level customer service to clients and customers
  • Work with all preferred vendors, including professional photographers, contractors, etc.
  • Enter critical dates for property sales on shared Google Calendar
  • Send weekly reminders of upcoming critical dates via email
  • Work with the title company as a secondary liaison on any necessary information/documentation to help get the property to a successful closing
  • Coordinate seller listing sign installation and removal at the appropriate times
  • Schedule photographers for all seller listings
  • Continue to take the day-to-day office tasks away from the agent, organizing workflow and reducing inefficiencies

Qualifications:

  • Must be able to prioritize schedule and manage multiple projects simultaneously
  • Russian-speaking a must
  • Self-motivated and goal-driven individual with excellent communication and interpersonal skills
  • Positive attitude and ability to work in a fast-paced environment
  • Ability to assess, prioritize, and act quickly in a dynamic environment
  • Excellent customer service and interpersonal skills; able to empathize and build relationships with a variety of personalities
  • Able to make quick and effective decisions, solve problems, and work independently
  • Deadline-driven and extremely organized
  • A true professional who can contribute to the growth and success of our team

About Us:

Raydiant Realty is a boutique full-service residential real estate firm that utilizes innovative technology-driven approaches to buying and selling homes. We are committed to providing exceptional customer service and creating a first-class buying and selling experience for all of our clients. If you are a motivated and detail-oriented individual who is passionate about real estate, we encourage you to apply for this exciting opportunity.

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