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Customer Service Representative

2 months ago


Longview, Texas, United States CAPPS, Inc. Full time
Job Description

To succeed in this role, you will provide exceptional customer service to the public and stakeholders related to vehicle title and registration activities. You will handle confidential and sensitive correspondence, issue commercial registration, and work under minimal supervision with extensive latitude for initiative and independent judgment.

Key Responsibilities:
  • Provide quality customer service to the public, county tax offices, and industry stakeholders regarding title and registration application requests and customer inquiries.
  • Process apportioned registration in person, by telephone, and through the Texas International Registration Plan (TxIRP) online application.
  • Assist and train peers, carriers, and service providers with apportioned registration, compliance audits, and use of the TxIRP online application.
  • Communicate with and assist the public, government entities, and industry stakeholders in person, by telephone, by email, and through correspondence.
  • Prepare and edit correspondence for the public and agency stakeholders, including government agencies, law enforcement, vehicle dealers, and metal recyclers.
  • Assist regional office leadership with coordinating, planning, and monitoring work status and daily operation activities.
  • Retrieve information from master files, mainframe systems, and databases to verify against applications, forms, and supporting original documents.
  • Enter information into databases and approve or reject issuance of requested documents.
  • Makes requests to suspend and revoke motor vehicle records.
  • Research information from manuals, electronic resources, rules, and law to resolve highly advanced customer service problems and collaborate with other agencies and divisions to provide information and services to external and internal customers.
  • Maintain highly advanced specialized expertise in TxDMV laws, rules, regulations, policies/procedures to issue temporary registration and NAFTA permits; authorize refunds and corrected title requests; and issue credit fee vouchers, bonded title letters.
  • Lead, coordinate, and participate in team meetings to contribute to the development of best practice procedures.
  • Support the county tax office through on-site visits; communicate and interpret department policy and programs; review rules/regulations and conduct audit oversight.
  • Conduct annual audit of accountable/non-accountable items for the county tax office.
  • Provide RTS application support and assist with special projects.
  • Travel to attend meetings, seminars, and conferences.
  • Develop and conduct training for government entities, various industry stakeholders, and TxDMV-VTR personnel.
  • Travel approximately 10% of the time.
  • May involve overnight and occasional weekend travel.
  • Travel primarily by car and occasionally by plane.
  • Required to attend work regularly and adhere to approved work hours in accordance with department policies and procedures.
  • Perform other job-related duties as assigned.

The above statements are not a complete list of all responsibilities, duties, and skills held or performed by employees in this job.

Qualifications:

To be considered for this role, you must have:

  • Graduation from high school or equivalent.
  • Four (4) years' experience in a high-volume customer service or general office administration environment.
  • Experience and education may be substituted for one another.

The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:

  • Retirement Plan
  • Paid Group Health & Life Insurance for employees
  • Paid Holidays
  • Paid Vacation Leave
  • Paid Sick Leave
  • Longevity Pay
  • Dental
  • Vision
  • Dependent Optional Life Insurance
  • Voluntary AD&D Insurance
  • Dependent Health & Life Insurance
  • Health & Dependent care flexible spending accounts
  • Tuition Assistance Program

The Texas Department of Motor Vehicles is considered a qualified employer for the Department of Education's Public Student Loan Forgiveness (PSLF) program.

A valid Class "C" driver's license is required. If not currently a Texas resident, must obtain a Texas Driver's License within 90 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct department business.

Job offer and continuation of employment is contingent upon:

  • Proof of education and experience listed on the application.
  • Eligibility to work in the United States.
  • Satisfactory results from a pre-employment criminal history background check and driver's record check.
  • Compliance with Selective Service registration for males ages 18-25.

If selected for the position, the following must be provided for proof of military employment preference:

  • Veteran must provide form DD 214
  • Surviving Spouse or Orphan must provide DD 1300 or DD 214.

The Texas Veterans Commission provides helpful employment information.

The Texas Department of Motor Vehicles is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, military status, protected activity, and on basis of an employee's hair texture or protective hairstyle. The TxDMV provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodation, please contact the Human Resources office for assistance.