Senior Construction Finance Specialist

4 days ago


San Francisco, California, United States Michael Page Full time

As a Senior Construction Finance Specialist at Michael Page, you will play a pivotal role in overseeing project financial tracking, invoice processing, and compliance for high-end construction projects.

The ideal candidate will possess meticulous attention to detail, strong organizational skills, and proficiency with financial tools like Excel. They will excel in process-driven work, meet deadlines effectively, and collaborate with internal teams, vendors, and clients to uphold the firm's high standards.

Responsibilities:

  • Invoice Management:
    • Monitor and manage a dedicated inbox for invoice submissions.
    • Analyze and confirm accuracy of invoices, ensuring proper project name, billing details, and cost accuracy.
    • Detect and address discrepancies, such as duplicate billing or incorrect rates.
    • Record, track, and file invoices in SharePoint while maintaining the ACR/Financial Tracker.
    • Send Open Invoice Reports to the internal team twice weekly and follow up with vendors to ensure timely submissions.
  • Pay Application Processing:
    • Verify accounting accuracy in G702/703 forms monthly.
    • Maintain Waiver Tracker and Internal Transfer Log.
    • Summarize internal comments and communicate with contractors to address discrepancies.
  • Financial Reporting & Auditing:
    • Update and audit project Financial Trackers, ensuring they are accurate and up-to-date.
    • Generate cost summaries and monthly tracking documents for client reporting.
    • Use historical data to generate analytics and build pricing databases for materials and trade benchmarks.
  • Compliance Oversight:
    • Review lien waivers for accuracy and maintain Certificates of Insurance for all project participants.
    • Ensure compliance with project-specific and firm-wide financial protocols.
  • General Office Support:
    • Manage office schedules, meeting agendas, and supply inventory.
    • Oversee staff expense reports and assist with timekeeping database updates.
    • Support team onboarding for new construction analysts.
  • Process Improvement:
    • Enhance automation in financial tracking and assist with the selection of accounting software to improve efficiency.
    • Provide weekly project financial reports and contribute to ongoing development of internal systems and databases.

About You:

  • Education:
    • Bachelor's degree in Accounting, Finance, or Construction Management preferred.
  • Experience:
    • 5+ years in project accounting, financial analysis, or construction administration roles.
    • Familiarity with high-end residential or commercial construction projects is a plus.
  • Technical Proficiency:
    • Advanced Excel skills, including programming and financial tracking.
    • Experience with SharePoint and project management systems is advantageous.
  • Attention to Detail:
    • Ability to identify and resolve discrepancies in invoices and financial documentation.

What We Offer:

  • Prestigious Projects: Contribute to high-profile residential and commercial developments that set industry standards.
  • Professional Growth: Gain exposure to all aspects of construction finance and project management while working with a seasoned, supportive team.
  • Innovative Environment: Be part of a forward-thinking firm that values process improvement and embraces new tools to enhance efficiency.
  • Work-Life Balance: Enjoy a collaborative culture that values excellence without sacrificing personal well-being.

We are an equal opportunities employer and welcome applications from diverse candidates.



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