Senior Construction Finance Specialist
4 days ago
As a Senior Construction Finance Specialist at Michael Page, you will play a pivotal role in overseeing project financial tracking, invoice processing, and compliance for high-end construction projects.
The ideal candidate will possess meticulous attention to detail, strong organizational skills, and proficiency with financial tools like Excel. They will excel in process-driven work, meet deadlines effectively, and collaborate with internal teams, vendors, and clients to uphold the firm's high standards.
Responsibilities:
- Invoice Management:
- Monitor and manage a dedicated inbox for invoice submissions.
- Analyze and confirm accuracy of invoices, ensuring proper project name, billing details, and cost accuracy.
- Detect and address discrepancies, such as duplicate billing or incorrect rates.
- Record, track, and file invoices in SharePoint while maintaining the ACR/Financial Tracker.
- Send Open Invoice Reports to the internal team twice weekly and follow up with vendors to ensure timely submissions.
- Pay Application Processing:
- Verify accounting accuracy in G702/703 forms monthly.
- Maintain Waiver Tracker and Internal Transfer Log.
- Summarize internal comments and communicate with contractors to address discrepancies.
- Financial Reporting & Auditing:
- Update and audit project Financial Trackers, ensuring they are accurate and up-to-date.
- Generate cost summaries and monthly tracking documents for client reporting.
- Use historical data to generate analytics and build pricing databases for materials and trade benchmarks.
- Compliance Oversight:
- Review lien waivers for accuracy and maintain Certificates of Insurance for all project participants.
- Ensure compliance with project-specific and firm-wide financial protocols.
- General Office Support:
- Manage office schedules, meeting agendas, and supply inventory.
- Oversee staff expense reports and assist with timekeeping database updates.
- Support team onboarding for new construction analysts.
- Process Improvement:
- Enhance automation in financial tracking and assist with the selection of accounting software to improve efficiency.
- Provide weekly project financial reports and contribute to ongoing development of internal systems and databases.
About You:
- Education:
- Bachelor's degree in Accounting, Finance, or Construction Management preferred.
- Experience:
- 5+ years in project accounting, financial analysis, or construction administration roles.
- Familiarity with high-end residential or commercial construction projects is a plus.
- Technical Proficiency:
- Advanced Excel skills, including programming and financial tracking.
- Experience with SharePoint and project management systems is advantageous.
- Attention to Detail:
- Ability to identify and resolve discrepancies in invoices and financial documentation.
What We Offer:
- Prestigious Projects: Contribute to high-profile residential and commercial developments that set industry standards.
- Professional Growth: Gain exposure to all aspects of construction finance and project management while working with a seasoned, supportive team.
- Innovative Environment: Be part of a forward-thinking firm that values process improvement and embraces new tools to enhance efficiency.
- Work-Life Balance: Enjoy a collaborative culture that values excellence without sacrificing personal well-being.
We are an equal opportunities employer and welcome applications from diverse candidates.
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