Financial Reimbursement Coordinator
4 weeks ago
Position Type: Hybrid Remote/In-Person Full-Time (40 hours per week)
Reports To: Senior Fiscal Manager
About UsRuby's Place (RP) is a pioneering nonprofit organization dedicated to eradicating domestic violence, human trafficking, and violent crime through hope, advocacy, and connection. Our comprehensive services encompass emergency shelter, transitional housing, rental assistance, mental health support, and holistic services, all provided at no cost to our clients. We maintain an inclusive environment with no barriers to participation in our programs.
Our leadership is comprised of survivors, emphasizing reflection, innovation, and connection. We are committed to diversity and equity across all demographics, including race, gender, sexuality, and ability. We strive to foster relationships both in our direct service efforts and within our organizational culture, aiming to create a workplace that values the voices of those most affected by violence, including women, individuals with disabilities, people of color, and the LGBTQ+ community. We actively encourage individuals with lived experiences related to housing instability, trafficking, domestic violence, and interpersonal violence to consider this opportunity.
Candidate ProfileThe ideal candidate is a proactive team player who thrives in dynamic environments. You possess strong time management skills and are highly organized, demonstrating a proven ability to meet deadlines and effectively plan, organize, and execute tasks. You are comfortable collaborating with others and take accountability in your contributions. Your strengths include organizing, prioritizing, and following through on multiple time-sensitive projects. You are adaptable, creative, and take initiative in emergency situations.
Required QualificationsWe are looking for candidates who are:
- A collaborative, detail-oriented, and analytical professional.
- Possessing 3+ years of experience in accounting and budgeting.
- Holding a Bachelor's degree in accounting or finance.
- Proficient in QuickBooks, Microsoft Excel (including v-lookup, sums, etc.), and Google Sheets.
- Experienced in nonprofit and grant compliance.
- Knowledgeable in federal/state billing processes.
- Familiar with reimbursement regulations for State and Federal (DOJ and HHS) funding.
- Capable of interpreting contract and grant requirements.
- Skilled in preparing reimbursable invoices, including research and validation of program expenditures and purchase orders (POs), performing calculations, and compiling supporting documentation.
- Equipped with excellent written and verbal communication skills.
- Adaptable to a fast-paced, frequently changing work environment.
Reporting directly to the Senior Fiscal Manager, you will play a crucial role in invoicing our funders for revenue reimbursement. This position will serve as a liaison between internal and external partners, overseeing and managing several state and locally funded grants.
Your responsibilities will include:
- Understanding grant contracts and invoicing requirements to ensure compliance with federal, state, and local regulations.
- Preparing reimbursable invoices for various funders, conducting research and validation of program spending and purchase orders (POs), performing calculations, and compiling all necessary documentation.
- Conducting financial analysis and expense forecasting to ensure successful grant spenddown.
- Planning and forecasting headcount expense allocations among multiple grants.
- Performing regulatory and compliance research as needed.
- Preparing and presenting grant budget statuses at monthly and quarterly meetings as directed by the Senior Fiscal Manager.
- Monitoring and reviewing subrecipients' budgets and invoices.
- Acting as a trusted resource, providing internal clients with data-driven management and financial analysis across the organization.
- Reviewing contracts and service agreements to comprehend billing requirements and deliverables.
- Completing functional timesheets by assigned deadlines in compliance with time allocations.
- Creating and maintaining documentation of processes and procedures related to job duties.
- Performing additional duties as assigned.
This position offers a hybrid work model, with a balance of on-site and remote work as agreed upon with your supervisor. You will be expected to be available on-site as necessary based on business needs. The role may require standing for extended periods and performing physical activities, including lifting up to 25 pounds. You should be prepared to manage frequent interruptions and multitask effectively under stress. Local travel may be necessary.
Compensation and BenefitsThe salary range for the Financial Reimbursement Coordinator is $70,000-$80,000, depending on experience. Full-time employees at Ruby's Place enjoy a comprehensive benefits package, including medical, dental, and vision plans, life insurance, generous vacation and sick leave, sabbatical options, and immediate vesting in our 403(b) plan with a competitive match.
At Ruby's Place, we are dedicated to fostering workplace diversity and providing equal employment opportunities. We particularly welcome candidates who understand the unique nature of a mission-driven organization and have direct experience working with survivors of domestic violence, human trafficking, or violent crime.
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