Support Services Manager
4 days ago
About This Opportunity:
Contemporaries is a leading provider of HR and Staff support services to government and private organizations. We are currently seeking a highly skilled and experienced Executive Assistant to join our team.
Job Summary:
This role involves providing top-level administrative support to our Division Director and contributing to the overall functioning of the office. The successful candidate will be responsible for coordinating day-to-day office operations, gathering and analyzing information, preparing reports and documents, and maintaining accurate databases and spreadsheets.
Key Responsibilities:
- Provide executive support and expertise to improve and oversee the overall functioning of the office.
- Coordinate day-to-day office operations, including scheduling meetings and managing calendars.
- Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input.
- Provide technical writing expertise to assist researchers and staff prepare documents.
- Maintain accurate databases and spreadsheets, and create reports for management.
- Schedule meetings, coordinate meeting details, and record and distribute meeting minutes.
- Maintain extramural email communication with international communities.
- Stay abreast of and implement current regulations, policies, and procedures, and update staff on relevant information.
- Research and propose new administrative procedures.
Requirements:
- Previous experience working as an Executive Assistant, Program or Project Manager, or an Office Manager that provided executive support.
- Experience working for NIH or other government organizations is highly preferred.
- Strong writing skills and experience reporting or editing other official documents.
- Must have Purchasing and inventory management experience.
- Expert in meeting management including reservations, scheduling, meeting minutes, and audiovisual setup.
- Highly organized, especially when it comes to managing executive calendars and meetings.
Salary: $70,000 - $100,000 per annum, depending on experience.
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