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Paralegal Assistant

2 months ago

Saratoga Springs, New York, United States Lippes Mathias LLP Full time
Job Summary

Lippes Mathias LLP is seeking a highly organized and detail-oriented Legal Assistant to support our attorneys in the practice group. As a key member of our team, you will be responsible for managing calendars, scheduling meetings, and arranging meeting logistics.

Key Responsibilities
  • Manage and maintain electronic files, ensuring accuracy and up-to-date information.
  • Prepare transmittal cover letters and client emails, ensuring timely and professional communication.
  • Save, print, and file document submissions, adhering to firm standards.
  • Track status expirations and renewals, ensuring timely follow-up.
  • Proofread and edit lengthy documents, ensuring accuracy and attention to detail.
  • Review attorneys' monthly invoices for accuracy, ensuring financial integrity.
  • Interact comfortably and maintain strong relationships with clients, providing exceptional customer service.
  • Prepare firm memoranda to open new matters, ensuring seamless onboarding.
  • Order, stock, and monitor inventory of office supplies, snacks, and beverages, maintaining a well-stocked and organized workspace.
  • Handle incoming and outgoing mail, ensuring timely and secure delivery.
  • Maintain general cleanliness of conference rooms and office, ensuring a professional and welcoming environment.
  • Provide other clerical support as needed, adapting to changing priorities and deadlines.
Requirements
  • 0-2 years of experience as a Legal Assistant or Executive Assistant.
  • Naturally upbeat, cheerful, positive, team-focused attitude.
  • High level of problem-solving skills, with ability to think critically and creatively.
  • Excellent written and verbal communication skills, with ability to articulate complex ideas.
  • Strong attention to detail and top-notch organizational skills, with ability to prioritize tasks and manage time effectively.
  • Ability to multi-task and complete projects with little direction, demonstrating independence and self-motivation.
  • Desire to foster positive, collegial relationships with peers and co-workers, promoting a collaborative and inclusive work environment.
  • High proficiency in Microsoft Word, Excel, and Outlook, with ability to learn and adapt to new software and systems.
  • Experience in anticipating team's support needs and executing without being asked, demonstrating proactive and anticipatory skills.
  • General office and computer experience, with ability to learn and adapt to firm-specific systems and procedures.
  • Ability to maintain composure under pressure, remaining calm and professional in fast-paced and dynamic environments.
  • Reliable attendance record, with ability to meet deadlines and produce high-quality work product.
  • Experience with editing, revising, and drafting of legal documents, with ability to apply knowledge of grammar, syntax, and style guides.
  • Ability to use discretion and handle confidential information, maintaining confidentiality and integrity.
  • Ability to meet deadlines and produce high-quality work product, with ability to prioritize tasks and manage time effectively.
  • Associate degree or Paralegal Certificate, with ability to apply knowledge and skills in a practical and applied manner.
Benefits
  • Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans.
  • Dental plan (including orthodontic coverage).
  • Vision plan.
  • Health Savings Account (HSA).
  • Healthcare and Dependent Care Flexible Spending Accounts (FSA).
  • Paid time off (PTO) inclusive of vacation, sick, and personal leave.
  • 401(k) with guaranteed safe harbor contribution plus profit sharing.
  • Term Life and AD&D.
  • Short-term and long-term disability.
  • Additional Voluntary benefits: Specified Disease, Hospital, and Accident plans.
  • Employee Assistance Program including mental health support.
  • Legal work discount program.