Division Director-Facilities Services Leader

Job Summary

The Division Director-Facilities Services is a key leadership position responsible for establishing the strategic direction of the Facilities Division and leading the planning and implementation of high-functioning facilities management services. This individual will develop diverse and collaborative cross-functioning teams, collaborate with executive management and stakeholders, and identify, recommend, develop, implement, and support the highest quality of facilities management services for all aspects of Tribal Government.

Key Responsibilities

• Evaluate and analyze new infrastructure and facilities management policies to support the growth of the Tribe.
• Provide Division-wide leadership, guidance, and support for facilities management and activities, including prioritizing issues and allocating available Division resources.
• Approve short and long-term goals and plans, developed by individual Departments, and restructure immediate and long-range Division goals, plans, and objectives to meet changes in legislation and funding.
• Coordinate directly with the Tribal Council Land Natural Resources Legislative Committee to receive project guidance and outline projects as assigned to Land Management.
• Keep the Chief of Staff abreast of all challenges, concerns, and successes in the Division and up to date on all operations of the Division.
• Expertly advise on all issues related to the maintenance and facilities at PBCI properties and provide expert opinion to the Tribal Council and/or Chief of Staff.
• Act as a Liaison between the Tribe and Local, County, State, and Federal officials on transportation projects and State planning authorities.
• Investigate new policies and methods related to facilities management with cost-benefit analyses and present them to the Chief of Staff to advance continuous improvement measures.
• Manage and administer all Tribal Government construction contracts in conjunction with CIEDA, external architectural and engineering Firms, and direct award General Contractors.
• Work closely in cooperation with the PBCI Legal Department for draft, edit, and execution of Tribal Government Facilities Division related contracts.
• Work collectively with PBCI Legal Department to assist in negotiations for terms and conditions of agreements and contracts for Facilities Division Operations.
• Ensure appropriate vendor management tools and strategies are in place to maximize returns on vendor spend across the Division.
• Work closely in cooperation with the PBCI CFO regarding Division Operations expenses, budget tracking, and cost/benefit capital improvements.
• Analyze labor productivity and staffing resources for cost versus gain comparisons and risk assessment.
• Monitor the implementation and evaluation of all current policies and methods within the Division and plan and lead projects and the timely implementation of new policies and methods within the Division.
• Take personal responsibility for the engagement and career growth of team members under this position's span of control to ensure leadership continuity and cultural fit.

Day-to-Day Responsibilities

• Coordinate Tribal Facilities Division Operations.
• Utilize critical thinking, organizational, and problem-solving skills to maximize operational performance and minimize associated risks from personnel-related matters to capital asset management.
• Work with departments to maintain effective public relations with the community in accordance with PBCI purpose and values.
• Work strategically and collaboratively in a team environment with all levels of professional, technical, and administrative staff.
• Plan, organize, coordinate, and supervise all operations of the Division, including monthly director/supervisor staff meetings.
• Direct the Division, including interdepartmental staff meetings, general supervision, performance evaluations, disciplinary procedures, leave approvals, timesheets, etc.
• Work to effectively communicate Facilities Services Division Operations, planning, and objectives with the Tribal Council, Executive Team, and other Division Directors for Tribal Government-related matters.
• Address operational and/or staffing issues in a timely manner that befits the Division Director position and in accordance with PBCI policy.
• Establish and adhere to appropriate boundaries with Division staff that befits the Division Director position.
• Develop, implement, and train on appropriate policies and procedures.
• Adhere to all PBCI Policies and Procedures.

Education/License/Certification and Experience Requirements

• High School diploma or GED required.
• Bachelor's Degree in the field of Construction Management, Facilities Management, Mechanical/Structural/Civil engineering, Business Administration, or other closely related field and/or a combination of education and related employment experience equivalent to 4 years required.
• Master's Degree in Construction Management, Facilities Management, Mechanical/Structural/Civil Engineering, or Business Administration preferred.
• Minimum of seven (7) years of supervisory/management experience where they supervised Directors and/or managers who supervised other direct reports required.
• Ten (10) years of progressively responsible experience in a facilities construction/management field required.
• Professional certifications such as the Certified Energy Manager (CEM), Leadership in Energy and Environmental Design Accredited Professional (LEED AP), or Certified Facility Manager (CFM) are highly advantageous.

Skills Required

• Ability to work in a cross-cultural environment.
• Strong communication, influencing, and facilitation skills at all levels of the organization and with executive-level external partners.
• Ability to navigate in a highly confidential environment.
• Proven ability to think strategically, see patterns in the data that inform decisions, and improve processes.
• A customer-obsessed disposition, clearly manifested through previous accomplishments via continuous improvement.
• Thorough knowledge of facilities maintenance and management with the ability to advise how regulatory requirements can be met while also meeting business requirements.
• Must be able to work independently without compromising the efficiency of daily operations.
• Must possess excellent data analysis, verbal, written, and presentation skills.
• Detailed knowledge of Tribal, Federal, and State requirements and how they impact facilities management.
• Strong project management and organizational skills such that internal customer expectations are consistently exceeded.
• Proven leadership skills, ability to assemble high-performing teams, and a clear ability to influence employees at all levels across organizations.
• Detailed knowledge of Tribal, Federal, and State requirements and how they impact facilities management.
• Must have in-depth knowledge of all disciplines within property operations to include all technical trades.
• Must have previous experience with design and construction of changes to facilities/properties.

Additional Requirements

• Ability to work odd and irregular hours, as needed.
• Ability to commute daily to the Poarch Band of Creek Indian Reservation.
• Must successfully pass the required criminal and character background check.
• Must possess a valid state driver's license and an insurable driving record according to Tribal insurance guidelines.
• Ability to travel and participate in training as recommended to meet the goals and objectives of applicable programs.
• Ability to adequately and successfully perform all duties and responsibilities of this position.

Every applicant must complete an application provided by Human Resources. A resume will not be accepted in the place of an application.

**Please note ALL individuals selected for employment are required to complete a background investigation. Individuals being placed in positions designed as child-sensitive or data-sensitive must successfully complete a background check prior to employment.

INDIAN PREFERENCE, SPOUSAL PREFERENCE, OR FIRST GENERATION:

In the event more than one applicant meets the requirements, as stated in a job description, preference shall be given in the following order: (1) Tribal Member (2) First Generation Descendant of a Tribal Member (3) Spouse of Tribal Member (4) Indian (5) Non-Indian

In the event that a position of employment is funded in whole or in part by any federal grant and/or contract or other public funding, preference shall be given in the following order: (1) Indian (2) Non-Indian

In order to receive preference, the appropriate documentation must be submitted.

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