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Event Operations Supervisor

2 months ago

Washington, Washington, D.C., United States National Cherry Blossom Festival, Inc. Full time
Job Overview

National Cherry Blossom Festival, Inc. is seeking an Operations Manager for a full-time contract role focused on the execution of the National Cherry Blossom Festival. This individual will collaborate closely with the Director of Programming to facilitate various events, including significant gatherings and community activities.

About the Organization

The National Cherry Blossom Festival, Inc., a recognized not-for-profit entity, is committed to celebrating nature's beauty and fostering international camaraderie through diverse programs and events that enrich the community and promote cultural appreciation.

Key Responsibilities

The Operations Manager will support the Programming Team with a primary emphasis on event logistics and administrative functions.

Event Production

  • Formulate and implement comprehensive production and logistical strategies, encompassing:
    • Program elements
    • Catering and refreshments
    • Sponsorship engagement and fulfillment
    • Event logistics
  • Oversee vendor management, supply procurement, and equipment logistics, including:
    • Communication tools
    • Site management
    • Contingency strategies
    • Warehouse logistics
    • Health and safety measures
    • Traffic and transportation oversight
    • Waste management
  • Collaborate with the Programming and Marketing Teams to develop and execute production plans.
  • Maintain inventory and manage site plans and asset documentation.

Event Management

  • Coordinate with the Director of Programming to curate event elements.
  • Act as a liaison between programming and business operations for processing necessary documentation.
  • Assist in financial oversight for events, including budget management and vendor payments.

On-Site Logistics

  • Supervise load-in and load-out processes.
  • Ensure the implementation of production plans by working closely with the operations crew.
  • Establish and manage the operations center in collaboration with festival staff.

Post-Event Responsibilities

  • Conduct inventory assessments and manage the return of supplies.
  • Prepare final reports and assist with budget reconciliation.

Qualifications

  • Experience in managing large-scale public events.
  • Degree in operations management, business administration, or a related field.
  • Strong organizational skills and the ability to multitask effectively.
  • Proficient in Microsoft Office; familiarity with additional software is a plus.