Executive Assistant

5 days ago


Visalia, California, United States Volt Full time
Job Title: Executive Assistant

Volt is seeking an experienced Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to our executives and ensure the smooth operation of our office.

Key Responsibilities:
  • Plan, coordinate, and monitor the completion of routine work on a daily basis.
  • Supervise and train administrative-office clerical staff.
  • Monitor, distribute, and provide follow-up on all incoming and outgoing correspondence.
  • Perform a variety of administrative duties with a minimum of supervision, including writing, reviewing, and occasionally signing correspondence.
  • Responsible for all aspects of the agency's Board of Commissioners meetings, including agendas, board packets, taking, transcribing, and distribution of minutes.
  • Prepare legal correspondence and documents for the agency's attorney.
  • Take and transcribe minutes from preconstruction conferences and safety committee meetings.
  • Assist in compiling reports and preparation of applications for submission to state, local, and federal agencies, including Section 3 reporting.
  • Complete miscellaneous credit applications for the agency.
  • Prepare landscape contracts and maintain updates.
  • Prepare backflow testing reports.
  • Prepare utility allowance forms and updates.
  • Prepare rent-increase notices for projects with utility allowances and provide them to area managers, accounting, and occupancy.
  • Act as site coordinator for the AED program and ensure compliance with regulations/requirements.
  • Provide insurance coverage for new properties and file insurance claims.
  • Prepare notices and do minutes for public hearings and Resident Council meetings.
  • Provide assistance to the Human Resources Manager, including the scholarship committee.
  • Translate into Spanish correspondence for Central Office and area offices.
  • Provide back-up assistance at the front desk, including answering telephones, greeting the public, directing the public to proper resources or service organizations.

This is a full-time position that requires a minimum of 5 years' secretarial experience, 1 year of leadership experience, and good usage of the English and Spanish languages in grammar, punctuation, and spelling. The ideal candidate must be bilingual in Spanish, possess mature judgment, neat personal appearance, tact, and discretion, and be computer literate in MS Office software.

Pay rate: $75,864 salary. The pay range offered to a successful candidate will be based on several factors, including education, work experience, work location, specific job duties, certifications, etc.



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