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Marketing Specialist

2 months ago

Albany, New York, United States GAI Consultants Full time
About the Role

GAI Consultants is seeking a skilled and motivated Marketing Specialist to join our dynamic Transportation & Infrastructure team. As a key member of our team, you will be responsible for coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations. You will also produce marketing collateral and support business-development goals in collaboration with our business sector leaders and marketing, technical, and administrative staff.

Key Responsibilities
  • Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities
  • Follow through with assigned proposal tasks to meet critical deadlines
  • Coordinate with internal and external points of contact to gather requested information and materials
  • Track proposal efforts and ensure scheduled milestones are met
  • Assist in writing marketing and technical content
  • Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
  • Support presentation efforts including presentation development, rehearsals, materials, and logistics
  • Maintain and populate detailed data in GAI's Deltek Vantagepoint database
  • Provide assistance of marketing activities to support pursuit, client, and business plan objectives and contribute to the implementation of these activities
Requirements
  • 5+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred
  • Associate or bachelor's degree with a focus in business, marketing, or related area
  • Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
  • Proficiency with Adobe Creative Suite
  • Deltek Vantagepoint (or similar database programs) experience is a plus
  • Competent proofreading and editing skills
  • Excellent communication and organizational skills
  • Able to document and process information quickly and accurately, with strong attention to detail
  • Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
  • Able to work both independently and as part of a team
  • Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines
  • Able to travel to surrounding states (several times throughout the year)
  • Must have a vehicle for local travel (required)
Why GAI Consultants

At GAI Consultants, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S., and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that's committed to support the communities we serve.