Educational Operations Assistant
2 days ago
Job Title: Educational Operations Assistant
About Us: Arlington Public Schools values diversity, equity, and inclusion in all aspects of our educational community.
Job Summary: We seek an organized and detail-oriented Educational Operations Assistant to support mid-level non-school based administrators, instructional or special services supervisors.
Responsibilities:
- Provides administrative support to mid-level non-school based administrator, ensuring smooth day-to-day operation of the section or branch assigned.
- Assists in planning, initiating, and carrying out clerical and administrative support activities.
- Maintains accurate control records on incoming correspondence and action documents, following up on work in progress to ensure timely response or action.
- Maintains supervisor's calendar; schedules meetings/travel arrangements; screens supervisor's telephone calls and mail, responding personally to those that can be handled at the clerical level.
- Formats and types confidential and general correspondence, reports, and statistical data; compiles and prepares reports of financial and statistical data.
- Gathers, prepares, and distributes training, instructional, and information materials; maintains effective communication with school-based coordinators.
- Uses STARS to purchase supplies, materials for staff members.
- Coordinates bid process for instructional supplies, materials, equipment; receives or ensures shipment to designated supervisor, school site, processes payment requests.
- May assist in providing clerical support to psychologists and school social workers and contributes to the preparation for and conduct of educational and psychological testing and certain assessment activities.
- Acts as receptionist in a central office department; responds to in-person or phone inquiries; distributes departmental documents; makes appointments or directs visitors to appropriate office or staff member.
- May perform various office-related financial, accounting, and budgetary tasks, utilizing a range of office technology hardware and software (STARS).
- May maintain accurate time and attendance records; processes leave requests; maintains leave records; and verifies leave data with payroll; and prepares payroll reports.
- Utilizes multiple data management techniques to enter, edit, print, and file data.
- Participates in training sessions/activities related to assignment.
- Completes additional duties as required or assigned.
Requirements:
- Extensive knowledge of business office procedures, practices, and equipment; business English and office terminology.
- Understanding of the operation, uses, and capabilities of computer equipment and computer programs utilized at APS (e.g. STARS/ORACLE); including strong knowledge of MS Word, Excel, and Access.
- Ability to effectively interact with colleagues, school-based staff, and the public.
- Capacity to communicate clearly and concisely, both verbally and in writing.
- Excellent organizational skills.
Estimated Salary Range: $50,000 - $65,000 per year, contingent upon qualifications and experience.
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