Educational Operations Assistant

2 days ago


Arlington, Virginia, United States Arlington Public Schools Full time

Job Title: Educational Operations Assistant

About Us: Arlington Public Schools values diversity, equity, and inclusion in all aspects of our educational community.

Job Summary: We seek an organized and detail-oriented Educational Operations Assistant to support mid-level non-school based administrators, instructional or special services supervisors.

Responsibilities:

  1. Provides administrative support to mid-level non-school based administrator, ensuring smooth day-to-day operation of the section or branch assigned.
  2. Assists in planning, initiating, and carrying out clerical and administrative support activities.
  3. Maintains accurate control records on incoming correspondence and action documents, following up on work in progress to ensure timely response or action.
  4. Maintains supervisor's calendar; schedules meetings/travel arrangements; screens supervisor's telephone calls and mail, responding personally to those that can be handled at the clerical level.
  5. Formats and types confidential and general correspondence, reports, and statistical data; compiles and prepares reports of financial and statistical data.
  6. Gathers, prepares, and distributes training, instructional, and information materials; maintains effective communication with school-based coordinators.
  7. Uses STARS to purchase supplies, materials for staff members.
  8. Coordinates bid process for instructional supplies, materials, equipment; receives or ensures shipment to designated supervisor, school site, processes payment requests.
  9. May assist in providing clerical support to psychologists and school social workers and contributes to the preparation for and conduct of educational and psychological testing and certain assessment activities.
  10. Acts as receptionist in a central office department; responds to in-person or phone inquiries; distributes departmental documents; makes appointments or directs visitors to appropriate office or staff member.
  11. May perform various office-related financial, accounting, and budgetary tasks, utilizing a range of office technology hardware and software (STARS).
  12. May maintain accurate time and attendance records; processes leave requests; maintains leave records; and verifies leave data with payroll; and prepares payroll reports.
  13. Utilizes multiple data management techniques to enter, edit, print, and file data.
  14. Participates in training sessions/activities related to assignment.
  15. Completes additional duties as required or assigned.

Requirements:

  • Extensive knowledge of business office procedures, practices, and equipment; business English and office terminology.
  • Understanding of the operation, uses, and capabilities of computer equipment and computer programs utilized at APS (e.g. STARS/ORACLE); including strong knowledge of MS Word, Excel, and Access.
  • Ability to effectively interact with colleagues, school-based staff, and the public.
  • Capacity to communicate clearly and concisely, both verbally and in writing.
  • Excellent organizational skills.

Estimated Salary Range: $50,000 - $65,000 per year, contingent upon qualifications and experience.



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