Facilities Coordination Manager

5 days ago

Albuquerque, New Mexico, United States Kairos Power Full time
Job Summary

The Facilities Coordination Manager is a critical role at Kairos Power, responsible for ensuring the effective coordination of site services at our Southwest facility. This position requires strong organizational and managerial skills, as well as excellent interpersonal and communication abilities, to promote cross-functional collaboration among existing management staff.

Key Responsibilities
  • Maintain general awareness of all activities going on at the KP-SW site and develop a solid understanding of the various goals of the different departments performing R&D, Manufacturing, and supporting activities.
  • Regularly check in with key stakeholders across various departments.
  • Host daily standup meetings with representatives from all departments to review new or ongoing activities on the site.
  • Communicate critical information sharing to support shutdown/outage planning and coordination of important shipping, receiving, and construction activities.
  • Host monthly Space Allocation meetings with stakeholders at the site to discuss changes to space allocation, new space requests, and develop recommendations for the Responsible Executive's approval.
  • Maintain awareness of and visual records/drawings of space allocation throughout the site, covering space assignment across buildings and grounds, plus adjacent properties.
  • Use knowledge of the local area, real-time information, and sound judgment to make recommendations on inclement weather procedures and employee communications based on the Company's Inclement Weather Policy.
  • Administer the access control system for the site and coordinate changes to Access Privileges based on requests from end users and supervisors and approvals by departmental stakeholders.
  • Work with the Marketing and Communications Team, EHS Team, and other stakeholders as needed to ensure Crisis Communications are properly managed and adhere to the Company's Crisis Communications Plan.
  • Work with the EHS team, IT group, and Construction Projects team to ensure radio communications equipment and public address systems are working, staff are properly trained to use them, and regular testing of these systems is performed.
  • Be on-call 24/7 to respond to Security Incidents, Utility Outages, Operational Incidents, Inclement Weather, and other Environmental Circumstances affecting the site.
  • Manage internal discussions and contracts for services to support multiple departments or originate from a single department but may extended for broader site-wide coverage.
  • Interface with Managers regularly and occasionally with Directors and Officers; lead or assist with site visits and tours of the facilities by Regulators, Investors, Potential Investors, Business Partners, and Political Figures.
  • Attend Weekly, Monthly, and Quarterly Safety meetings and be an active member of the business support team to promote the site's Kairos Safety Management program.
  • Oversee commissioning of newly constructed buildings and their handoff from Construction Projects Contractors to Kairos Power Facilities O&M staff.
  • Other duties as assigned, including special event support and backup coverage for Material Handling duties and receipt of deliveries (forklift, telehandler, crane operation).
  • Manage a small team of Materials Handlers who perform shipping and receiving duties, along with chemical inventory management and waste/recycling/scrap services.
Qualifications
  • Bachelor's Degree in a relevant field of study or engineering discipline.
  • 5+ years of experience in operations management or support role in an industrial or R&D campus setting supporting manufacturing, processing plant, or R&D activities.
  • Strong knowledge of facilities operations & maintenance.
  • Solid understanding of construction project management.
  • Familiarity with warehouse operations and safety protocols.
  • Solid understanding of chemical and laboratory safety practices.
  • Proven team player with excellent verbal, written communication/presentation, and interpersonal skills.
  • Willingness to serve as an after-hours contact for incidents and emergencies, with 24/7 accessibility via phone, text, and internal messaging systems.
  • Commitment to undergo safety training and work in buildings store very low-level radiation source materials and beryllium containing materials.
  • Strong communication skills for interacting with first responders, insurance inspectors, and other government officials on-site.
  • Ability to walk around operating machinery, moving vehicles, roof areas, and unpaved areas.
  • Capability to wear hard toe shoes, hard hat, hearing, and eye protection.
  • Ability to perform checks and be able to see, hear, and smell changing conditions.
  • Ability to don and use a fall protection harness to access certain work areas.
  • Preparedness to wear wet weather gear and perform job functions outdoors during inclement weather.
  • Ability to work with highly collaborative team.
  • Ability to solve problems quickly and efficiently.
  • Prioritizes and ensures safety of oneself and others.
  • Ability to proactively collect, manage, and transfer knowledge.
  • Ability to seek different and novel ways to create efficiencies when working on problems, challenges, and issues.
Physical Conditions
  • Ascending or descending ladders, stairs, scaffolding, ramps, scissor lifts, articulated boom lifts, and the like.
  • Setting up and transferring temporary structures (e.g. scaffolding, ladders).
  • Moving self in different positions to accomplish tasks in various environments, including tight and confined spaces.
  • Remaining in a stationary position, often standing, or sitting for prolonged periods.
  • Moving about to accomplish tasks or moving from one worksite to another.
  • Adjusting, moving, transporting, installing, positioning, or removing objects up to 50 pounds in all directions.
  • Communicating with others to exchange information.
  • Operating motor vehicles, heavy equipment, or machinery.
  • Use hand tools.
  • Repetitive assembly operations of manufacturing test fixtures and test setups in collaboration with engineering and manufacturing teams.
Environmental Conditions
  • General office environment.
  • Low temperatures.
  • High temperatures.
  • Outdoor environment or elements such as precipitation and wind.
  • Noisy environments.
  • Small and/or enclosed spaces.
  • Odors or fumes from chemicals or chemical reactions.
  • Elevated heights.
  • Assessing the accuracy, neatness, and thoroughness of the work assigned.
  • High-concentration, demanding, and fast-paced.
Safety and PPE
  • Reading and interpreting hazardous warning signs.
  • Manipulating, cleaning, and disposal of hazardous materials.
  • Reporting issues with equipment or unsafe conditions.
  • Wearing proper PPE, to include face mask, face shields, gloves, safety shoes.
Travel
  • Some travel may be required, up to 5%.
Certification
  • Capable of obtaining forklift and boom lift certification.
Additional Requirements
  • Occasionally requires working weekends.
  • Occasionally requires schedule flexibility.
  • Occasionally requires non-standard work-week hours.
  • Seldomly requires extended hours to support launch and critical project timelines.

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