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Construction Project Coordinator

2 months ago

Marathon, Florida, United States ALLinONE Employment Services Full time
ALL IN ONE Employment Services is seeking a skilled Construction Project Coordinator with a solid background in the construction sector.

The Project Coordinator will oversee and synchronize all essential project resources and documentation throughout the entire project duration.

This role encompasses budget management, scheduling, and the administration of all contractual obligations, agreements with subcontractors, purchase orders, meeting records, and shop drawing logs.

The individual will also handle risk management, insurance, overall work performance, quality assurance, and team progress in alignment with the project plan through effective communication and collaboration with stakeholders and project team members.


Key Responsibilities:

  • Facilitate communication with Field Supervisors, Subcontractors, and Vendors to ensure adherence to the Project Schedule.
  • Oversee financial components of contracts, subcontracts, and purchase orders.
  • Manage inventory, including tracking incoming and outgoing materials, and forecasting inventory needs. Provide updates on inventory status and material costs to the finance department.
  • Maintain a comprehensive understanding of general conditions, project scope, specifications, and contractual obligations, including contract drawings and revisions.
  • Supervise submittals, Requests for Information (RFIs), change order requests, purchase orders, work tickets, shop orders, and material inventory throughout the project duration, ensuring timely responses and deliveries.
  • Prepare and submit monthly billing details to the accounting team accurately and punctually.
  • Assist finance personnel in interpreting contract values, work descriptions, and cost allocations.
  • Foster strong working relationships with clients and project team members.
  • Review general contracts and documentation to confirm budget setups and project milestones.
  • Manage the purchasing process and document control, including all purchase and delivery schedules, change order processes, shop drawings, and correspondence with Owners, Architects, and Subcontractors.
  • Attend and lead all necessary scheduling and management meetings to monitor and manage the project effectively.
  • Deliver all required manuals to the Owner and consolidate project documentation and files.
  • Oversee project closeout, owner training, and punch list processes.
  • Ensure delivery of all warranties, as-built drawings, and training materials to the Owner.

Required Qualifications:

  • Bachelor's degree in Construction Management, Engineering, or a related field with relevant experience based on project size and scope.
  • A minimum of 10 years of experience in the field.
  • Proficient in Microsoft Office Suite, Outlook, and On-Screen Takeoff software.
  • Strong understanding of construction drawings and specifications.
  • Candidates should embody core values of Passion, Integrity, Hard Work, and Professionalism.
  • Exceptional organizational skills and attention to detail, demonstrated by a thorough understanding of applicable contracts and legal provisions.
  • Ability to analyze and execute financial trade-offs, often involving incomplete data and ambiguity.
  • Capacity to multitask and manage competing priorities effectively.
  • Sound judgment in escalating issues appropriately within the organization.
  • A proactive approach with a strong sense of urgency and initiative, capable of quickly addressing complex issues.
  • Excellent problem-solving abilities and the confidence to take decisive action.