Highly Organized Executive Support Specialist

5 days ago


Dallas, Texas, United States Insight Global Full time
Executive Assistant to CEO

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Founder/CEO in a fast-paced environment.

The ideal candidate will efficiently manage the CEO's schedule, including scheduling meetings, appointments, and conference calls, while prioritizing conflicting demands and ensuring timely reminders. They will also arrange travel itineraries, including domestic and international flights, accommodations, and ground transportation, considering the CEO's preferences, priorities, and logistical requirements.

As an Executive Assistant, you will provide administrative and office support to the CEO, managing expense reports and handling confidential information with discretion. You will also coordinate and maintain office management, including inventory. Collaboration with other members of the executive team and administrative staff is essential to ensure seamless coordination and communication across the organization.

Responsibilities
  • Schedule meetings, appointments, and conference calls for the CEO, prioritizing tasks and ensuring timely reminders.
  • Arrange travel itineraries, including domestic and international flights, accommodations, and ground transportation, considering the CEO's preferences and priorities.
  • Manage expense reports and handle confidential information with discretion.
  • Coordinate and maintain office management, including inventory.
  • Collaborate with other members of the executive team and administrative staff to ensure seamless coordination and communication across the organization.
Requirements
  • Minimum of 5 years of experience in an executive assistant or similar role supporting senior executives.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Strong written and verbal communication skills, with a keen attention to detail and accuracy.
  • Discretion and professionalism when handling sensitive and confidential information.
  • Flexibility and adaptability to changing priorities and evolving business needs.
  • Previous experience in the financial services industry, family office, or a related field is a plus.

Salary: $80,000 - $110,000 per year, depending on experience.



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