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Financial Analyst III

2 months ago

Austin, Texas, United States Texas Department of Aging & Disability Services Full time
Job Description:

Job Summary:

The Financial Analyst III performs moderately complex accounting and financial analysis work for the Texas Department of Aging & Disability Services. This role involves providing technical assistance in examining, reviewing, and analyzing accounting records, as well as preparing and/or overseeing the preparation of financial analyses and reports.

Key Responsibilities:

  • Reviews and prepares invoices for ITS/USAS entry, working with program areas to obtain necessary documentation and coordinating account codes and chart field coding for financial reports and requisitions.
  • Identifies and communicates funding issues to budget and program management, reviewing vouchers and checking for errors or duplicate payments, and training staff to ensure appropriate use of funds, coding, and state guidelines are being followed.
  • Alternately reviews and approves or generates Expenditure Transfer Vouchers (ETVs) and Purchase Order Adjustments (POAs) related to voucher coding, payments, and revisions, assisting program staff, accounting, and budget staff with budgetary matters and preparing budget journal and transfers as required to address funding issues.
  • Works with program and budget staff to ensure account codes are selected correctly on procurement requests, serving as a resource to department staff and providing technical assistance on accounting matters related to voucher processing and tracking.
  • Uses Microsoft Access/Excel/Word, HalFile, USAS, Invoice Tracking, CAPPS 9.2, and HHSAS 8.8 to perform essential job functions.
  • Works with Manager and Group Leads on staff training, performance, attendance, and production, coaching and training staff as required, coordinating internal and external staff training and refreshers with Group Leads, and keeping staff informed of process or policy changes and ensuring everyone understands and complies.
  • Assists with the preparation of weekly staff performance tracking and status reports for management review, assists with the preparation, approval, or reporting of Voucher, and compiles financial statistics and reports related to voucher for review by management and budget staff.
  • Assists with the preparation and development of training materials for various financial modules, including requisitions, purchase order adjustments, and expenditure transfer voucher adjustments, accounts payable processing, and internal processes, developing and preparing slide presentations and supporting documentation such as handouts, flowcharts, and other documents needed to identify the processes.
  • Serves in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation, performing other financial duties as assigned.

Knowledge, Skills, and Abilities:

  • Knowledge of financial administration and fiscal accounting, governmental accounting, budget control methods, policies, and procedures, and laws and regulations pertaining to fiscal operations.
  • Knowledge of Generally Accepted Accounting Principles.
  • Ability to follow accounting programs, train others, approve documents entered by others, interpret laws and regulations, apply accounting theory, communicate effectively, and lead the work of others.
  • Knowledge of state accounting and budgetary procedures, legal restrictions governing state accounts payable guidelines, computer software including Excel, HalFile, Invoice Tracking, CAPPS 9.2, HHSAS 8.8, USAS, PeopleSoft, and other governmental financial applications.
  • Skills in monitoring and analyzing payments, preparing financial reports, performing financial analysis, processing financial transactions, coding expenditures using chart field and chart of account information, following oral and written instructions, preparing clear, concise, and accurate financial reports and schedules, analyzing financial data, prioritizing assignments, meeting work deadlines, communicating effectively verbally and in writing, establishing and maintaining effective working relationships with employees, other agencies, and the public, and preparing and presenting training presentations.