Accounts Payable Specialist

4 weeks ago


Schiller Park, Illinois, United States Encore Full time
Accounts Payable Analyst Role Overview

The Accounts Payable Analyst position at Encore supports the company's business groups and their initiatives. This role delivers monthly key performance indicators (KPIs), manages the escalation of long outstanding reconciling items, audits invoices on hold, completes supplier statement reconciliation, reviews payment methods, prepares standard operating procedures (SOPs) for Accounts Payable, and completes necessary analysis and report requests for the AP Team and leadership.

Key Responsibilities

  • Reconcile monthly supplier statements, supplier communications, and invoices on hold, as well as other supplier reconciliations assigned.
  • Recommend and/or initiate business process improvements around AP processes to ensure timely invoice payments.
  • Review the Open PO Closure Report for POs closed for receiving and invoice.
  • Collaborate with the Procurement team to reconcile the report and suggest mass closure of POs.
  • Report on Kofax production and work with relevant teams to validate invoices moving through the system timely and accurately.
  • Partner monthly with the Sr. AP Specialist and Accounting on the Escheatment process and recommend payments to Markesphere.
  • Complete reporting for Travel and Expense, as requested.
  • Provide backup for audits to internal and external requests.
  • Cross-train in all areas of AP and provide backup as needed.

Supplier Pay Audits

  • Audit new suppliers to ensure they are set up on ACH/electronic payments.
  • Audit the correct banking information for multiple payer sites.
  • Work with departments to ensure payments are made electronically (AR, Refunds, Commissions).

Consolidated Invoices and Payment Requests

  • Ensure invoices are uploaded into Oracle correctly.
  • Partner with Oracle IT to create SOPs and ensure processes are working.
  • Analyze suppliers for consolidated invoices for non-PO and PO.

Year-End Processing of 1099s

  • Audit independent contractors and/or 1099 recipients for accuracy of setup.
  • Complete and produce 1099s at Year-End.

Customer Support

  • Act as the liaison between AP and Procurement and the supplier community.
  • Assist field employees with inquiries regarding invoices and credits.
  • Respond promptly to customer needs, soliciting feedback.

Job Requirements

  • Bachelor's degree with 1-3 years of experience in P2P processing.
  • Familiarity with Purchasing and Accounting functions required.
  • Excellent organizational and time management skills with the ability to meet or exceed multiple concurrent deadlines.
  • Excellent verbal and written communication skills.
  • Intermediate experience level with Microsoft Excel, Word, and PowerPoint applications.
  • Ability to work with all levels within the organization.


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