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Procurement and Grants Management Specialist

2 months ago

Sandpoint, United States City of Sandpoint, ID Full time
Salary: $58, $81,057.60 Annually

Location : Sandpoint City Hall, ID

Job Type: Full Time Regular

Department: Central Services

JOB SUMMARY

The City of Sandpoint is seeking a dedicated professional to enhance our Central Services team, focusing on the coordination of grants management, contract oversight, and procurement activities. This role is essential for ensuring compliance and effective administration of various funding sources.

COMPENSATION INFORMATION:
The comprehensive salary range for this position is $28.21/hr. - $38.97/hr., with a general hiring range of $28.21/hr. - $32.44/hr. The starting salary will be determined based on the candidate's experience, qualifications, and educational background.

KEY RESPONSIBILITIES:
This position encompasses a variety of duties, including but not limited to:
  • Drafting solicitation documents that adhere to city, state, and federal regulations.
  • Creating and reviewing contract documents, tracking contractor submissions, and managing payment requests.
  • Conducting research to identify potential grant funding sources from various governmental and private entities.
  • Assisting project managers with grant applications and ensuring timely submission.
  • Preparing grant reports and reimbursement requests in collaboration with program managers.
  • Acting as a liaison between service area staff and external agencies during the contract development process.
  • Recommending process improvements to enhance cost-efficiency for the City.
  • Maintaining the City-wide procurement and contracting policies and procedures.
  • Generating correspondence, reports, and other necessary documentation.
  • Managing purchase orders for contracts and vendor relations.
  • Overseeing the surplus program for City property.
  • Establishing and maintaining secure contract and purchasing files.
  • Keeping supervisors informed about work progress and potential issues.
  • Participating in meetings and training to stay updated on best practices in procurement and grants management.
  • Providing timely responses to inquiries from City staff, vendors, and contractors.
  • Staying informed about organizational and governmental regulations affecting procurement and grants.
  • Preparing contracts for subrecipients and vendors supported by grant funds.
  • Collaborating with the City Attorney on contract reviews.
  • Assisting in the development of performance measures and reporting for contract and grant activities.
  • Performing other related duties as assigned.
QUALIFICATIONS:

MINIMUM REQUIREMENTS:
  • Bachelor's degree in business or public administration, accounting, or a related field.
  • A minimum of four years of experience in contract management, procurement, or grant administration, preferably in a governmental setting.
  • Equivalent combinations of education and experience may be considered.
SPECIAL REQUIREMENTS:
  • Certification as a Community Development Block Grants Administrator within twelve months of hire.

BENEFITS:
Regular employees are eligible for a range of insurance benefits, including medical, dental, and life insurance, as well as retirement plans and paid time off.

For more information about the position and benefits, please refer to the official job posting from the City of Sandpoint, ID.