Reception Operations Associate
2 months ago
We are a dynamic automotive organization in search of a friendly and reliable individual to become a vital part of our administrative team. As the initial point of contact for clients and visitors, our receptionists play a crucial role in establishing a positive customer experience while thriving in a vibrant and energetic workplace.
Key Responsibilities-
- Manage incoming phone calls, directing them to the appropriate personnel or taking messages promptly
- Welcome visitors as they arrive and guide them to the correct individual or department
- Offer general assistance to the sales team and management
- Handle incoming mail and packages, ensuring they reach the right department
- Keep a record of outgoing overnight shipments for tracking
- Perform clerical tasks as needed, including drafting letters and documents, scanning, filing, and organizing
- Execute basic accounting functions, such as processing check guarantees or credit card transactions
- Maintain shared spaces and replenish supplies as necessary
- Additional duties may be assigned as required
- Professional appearance and a friendly demeanor are essential
- Prior experience in administrative or clerical roles is advantageous
- Reliable and adaptable, with the capacity to handle multiple tasks in a fast-paced setting
- Exceptional verbal and written communication skills
- Self-motivated and able to work independently
- Proficient in computer applications, particularly Microsoft Excel and Word
- A high school diploma or equivalent is mandatory
- Availability for evening and/or weekend shifts may be necessary
- Supportive work environment with a family-oriented culture
- Opportunities for career advancement and professional growth
- Comprehensive benefits package and paid time off for full-time employees
- 401(k) plan available for full-time employees
- Employee discounts on vehicle purchases, parts, and services
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