Document Management Specialist
2 weeks ago
The Document Controller plays a pivotal role in ensuring the accuracy and quality of project-related documents. This position requires strong interaction with various stakeholders, including the Project Management Team, EPC contractors, licensors, vendors, and customers.
Key Responsibilities- Ensure the accuracy and quality of electronic submissions.
- Support integration of document control strategies between stakeholders and improve work processes.
- Provide instruction on work processes and systems for the Project Management Team as required.
- Support Contract and Document Control Compliance initiatives to ensure file systems information is up-to-date and organized.
- Develop and maintain document control planning for Site and Project Management Team requirements.
- Ensure the accuracy and quality of the workflow process for documentation within the Company document management system.
- Maintain close relationships with the Project Management Team to ensure support is available.
- Identify opportunities to integrate effective workflow processes for the Project Management Team.
- Receive, review, and distribute project documentation received from Contractors in a timely manner to the Project Management Team as required.
- Work to maintain accurate records of documentation process flows within the document management system.
- Be proactive in researching and acquiring data to support the project.
- Minimum 5+ years of experience as a Document Controller in a project organization, either on the EPC or client side.
- Previous experience in utilizing electronic document management systems.
- Bachelor's degree in an applicable discipline.
This role requires excellent analytical skills, attention to detail, and the ability to communicate effectively at all levels of the organization. The ideal candidate will be a self-starter with prioritization skills, a team player, and good reporting skills. They will also be comfortable working in a fast-paced, challenging, and diverse environment.
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