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Administrative Operations Coordinator
2 months ago
Position Title: Operations Assistant
FLSA Status: Non-Exempt
Department: Administrative
Reports to: Operations Director
Compensation: $36,000 – $38,000 annually
$17.31 – $18.27 hourly
The Operations Assistant collaborates with management to ensure seamless business operations for clients, staff, visitors, and volunteers.
Work Schedule:40 hours per week minimum or as required to fulfill program objectives and responsibilities. Typical hours are Monday – Thursday, 8 am to 5:30 pm and Friday 8 am to 3 pm.
Key Responsibilities:- Support daily operational functions that enhance wellness by addressing potential safety and liability issues within agency facilities and vehicles.
- Assist in managing the 24-hour crisis intervention hotline, providing support to victims of domestic and sexual violence.
- Facilitate onboarding and offboarding processes, including the setup and collection of equipment for all staff, such as computers, cell phones, and printers.
- Provide technology training for new hires, offering hands-on guidance on copier usage, computer operations, faxing, etc.
- Assist in training new employees, ensuring adherence to health and safety regulations.
- Order supplies and equipment that directly support wellness initiatives within the agency, including the shelter facility.
- Maintain and update equipment and computer inventories in Smartsheet to ensure compliance with grant requirements and maintenance plans.
- Research vendors to obtain quotes and bids that meet the agency's operational needs.
- Ensure inspection reports are displayed in appropriate locations to comply with state, county, and grant regulations.
- Submit purchase requests and supporting documentation for recurring operational needs.
- Assist with agency communications that affect operations and client service delivery.
- Support the retrieval of client records using the OSNIUM database for legal requests.
- Assist with the daily mail distribution.
- Help with the setup and breakdown of events that directly impact service delivery for clients.
- Perform other duties as assigned.
- Associate-level position requiring strong administrative capabilities and computer proficiency.
- Minimum of a 2-year degree or equivalent experience.
- Must successfully pass a criminal background check, motor vehicle report, and professional reference checks.
- Must maintain a clean driving record and automobile insurance coverage.
- Ability to lift and carry a minimum of 40 lbs. over extended distances.
- Proficient in Microsoft Office Suite and other relevant software.
- Effective communication skills, both verbal and written.
- Able to manage multiple tasks and prioritize changing workloads.
- Demonstrate critical thinking skills to address immediate issues or crises.
- Exhibit sensitivity to issues related to family violence and sexual assault.
Bay Area Turning Point, Inc. is committed to providing equal opportunity for all employees, ensuring that hiring, promotion, and other employment practices are free from discrimination.
