Tax Compliance Manager

2 days ago

Aliso Viejo, California, United States Simply Biotech Full time
Associate Director, Tax Compliance

Simply Biotech is seeking a highly skilled and experienced Associate Director, Tax Compliance to join our team. As a key member of our finance department, you will be responsible for managing and coordinating the company's tax function, ensuring compliance with all federal, state, and local tax regulations.

Key Responsibilities:
  • Oversee U.S. multi-state sales and use tax compliance process to ensure accurate tax collection and timely filing.
  • Provide tax guidance and training to internal stakeholders, including operations and accounting teams, on product taxability, tax resale/exemption certificates, and license rules by jurisdiction.
  • Reconcile or review transactions between Avalara and GL for sales and sales tax, ensuring adjustments are recorded as needed.
  • Ensure annual state and local filings are made by the partner, CT corporation, and complete or ensure completion of annual filings where the company is required to submit.
  • Provide support to internal stakeholders on indirect tax matters and manage sales & use tax-related inquiries and audits from tax jurisdictions.
  • Monitor changes in tax legislation and assess the impact on the company, ensuring compliance with state and local sales and use tax regulations.
  • Manage with external partners the quarter-end and year-end tax accounting and reporting process in compliance with ASC 740, reviewing tax provision work papers, analyzing data related to book/tax differences, and completing account analysis and reconciliations.
  • Ensure DTA schedules are complete and accurate, executing processes in line with required quarterly and annual SOX controls, and interfacing with internal and external auditors as requested.
  • Conduct regular reviews and analyses of tax accounts and transactions, preparing/reviewing work papers for preparation of U.S. federal and state income tax and franchise tax returns by external tax accounting firms, and reviewing prepared returns and coordinating filing with the CFO.
  • File annual Delaware franchise tax returns and manage quarterly payments, monitoring changes in U.S. accounting standards and U.S. and foreign tax laws to ensure income tax impact is properly considered.
  • Ensure the payroll service provider prepares, files, and pays all payroll taxes, ensuring that all state/local jurisdictions are properly set up in the payroll system, and coordinating and managing payroll tax audits.
  • Ensure compliance with federal, state, and local payroll tax regulations, monitoring and implementing changes in payroll tax laws and regulations, and reviewing informational tax reporting (1099, 1042, W2, 3921, 3922) to ensure accuracy, completeness, and timely filing.
  • Review property tax returns and ensure accurate and timely filing, preparing/coordination CA or other property tax audit schedules as required by governmental agencies.
  • Oversee International (indirect) compliance and review monthly/quarterly returns for Germany and other European locales as required, overseeing and ensuring VAT and other international filings are correct and made promptly, and overseeing international accounting firm compliance.
Requirements:
  • Strong computer skills: MS Office, Excel, Word, tax research software, and internet proficiency are required.
  • Extensive knowledge of federal, state, local, and international tax laws and U.S. sales and use tax regulations.
  • Experience in public manufacturing companies or public accounting preferred.
  • Strong analytical skills and attention to detail, with the ability to interpret complex data and draw meaningful conclusions.
  • Ability to work in a fast-paced environment and manage well through constant changes.
  • Flexibility and adaptability – the ability to deal with changing internal and external environments.
  • Excellent communication skills, both verbal and written, with the ability to work collaboratively in cross-functional teams including internal and external stakeholders.
  • Requires minimal supervision.
  • BA/BS Degree in Accounting, Tax and/or Finance/CPA.
  • A masters degree in Tax is highly preferred.
  • 8+ years of relevant experience required.
  • Strong work ethic, self-motivated, willing to roll-up their sleeves to drive and deliver results and improve processes.
  • Demonstrated ability to adhere to budget, timelines, and critical deadlines; and take ownership and accountability.
  • Detail-oriented; strong organizational and project management skills, including follow-up and follow-through skills.
  • Strong analytical skills with shown ability to strategize solutions and solve problems.
  • Support our company's mission and values of Teamwork, Respect, Customer Focus, and Sense of Urgency.
  • Training to be completed per the training plan for this position as maintained in the document control system.
  • Eligibility to work in the U.S. without sponsorship preferred.

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