Property Manager

5 hours ago

Shelby, Montana, United States Northwest Real Estate Capital Corporation Full time
Job Summary

The Property Manager is responsible for the day-to-day operation of the apartment community and building(s). This role requires providing quality service to residents, ensuring efficient operation of the property, and completing required administrative tasks. The Property Manager reports to the Regional Property Manager.

Key Responsibilities
  • Code invoices in a timely and accurate manner for approval.
  • Maintain resident records to comply with affordable housing and state regulations.
  • Ensure property management software accurately reflects the current operational circumstances.
  • Collect rent and other income, and properly deposit and record receipts in a timely manner.
  • Prepare and deliver notices to residents regarding lease violations, termination, inspection, work order, etc.
  • Coordinate move-in dates with maintenance rent-ready dates.
  • Manage the leasing process from initial application to move-in.
  • Enforce fair housing and landlord-tenant laws and regulations.
  • Effectively market the property to meet occupancy goals and build a positive community image.
  • Ensure the property meets financial performance goals.
  • Manage customer service requests and ensure timely and satisfactory completion.
  • Collaborate with the site team and residents to create a healthy community, facilitate on-site communication, and monitor property goals.
  • Maintain a waiting list in accordance with federal regulations.
  • Enforce agency regulations, lease terms, and house rules.
  • Ensure maintenance staff complete unit turns timely, process invoices timely, and maintain excellent curb appeal.
  • Recruit for the onsite team.
  • Oversee maintenance staff timecards are accurately logged and submitted for approval.
  • Accurately code daily time in the timecard reporting system.
Requirements
  • Ability to effectively manage and solve problems.
  • Ability to take direction from a supervisor.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to use a computer for property management software, word processing, spreadsheets, email, and web browsing.
  • Ability to write legibly.
  • Ability to work in a collaborative manner as a member of a site team.
  • Ability to relate professionally with vendors, residents, and coworkers.
  • Excellent verbal and written communication skills to communicate effectively with people from diverse backgrounds.
  • Ability to monitor budgets.
  • Excellent interpersonal skills with good negotiation tactics.
  • Ability to commit to the mission and values of the organization.
  • Ability to be flexible to change work plans.
  • Proactive and independent with the ability to take initiative.
  • Ability to maintain a professional personal appearance.
  • Ability to drive a car and possess a valid driver's license.
  • Ability to comprehend and effectively manage complex regulatory requirements.
  • Ability to travel for training opportunities from time to time.
  • Familiarity with laws, regulations, and best practices applicable to Fair Housing.
  • Proficient with property management, Microsoft Office Suite, and other related software.
Work Environment

The Property Manager will work in an office/building environment.

Travel Required

Limited travel may be required to run errands or travel between properties as needed and attend periodic training events out of town.

Education and Experience
  • Education: High school diploma or equivalent required. Training in property or real estate management preferred.
  • Experience: 1-2 years of hospitality, office management, or administrative experience. Professional training may substitute for experience.
Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

ADA Requirements
  • Physical: Frequently required to perform moderately difficult manipulative tasks such as typing, writing, etc. Must be able to walk, stand, and sit for extended periods. May be asked to lift up to 25 lbs.
  • Sensory: Frequently required to read documents, watch training videos, and read numbers on a computer screen. Must be able to distinguish normal sounds with some background noise, as in accepting phone calls, interacting with management, co-workers, and other staff, etc. Must be able to speak clearly and understand/be understood using the English language.
  • Cognitive: Frequently required to concentrate on intense detail with constant interruption. Must be able to attend to a task/function for 1 hour or more. Frequently required to understand and relate to specific ideas, several at a time. Must be able to remember multiple tasks/assignments given to self and others over a period of several days.
  • Environmental Conditions: Dust, potential loud noises, glare from computer screens, heat, and air conditioning.
  • Equipment: Frequently required to use a computer, mouse, keyboard, scanner, telephone, copier, and fax machine.
Values-Based Behaviors
  • Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person's views and assumptions. Is compassionate for the life circumstances of others.
  • Works effectively in a team environment and actively participates in joint problem-solving; willingly includes employees.
  • Identifies and takes advantage of opportunities for personal and professional development.
  • Encourages other employees to work as a team for the benefit of the organization.
  • Comes to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets agreed-upon deadlines.
  • Collaborates with other work groups and outside organizations as appropriate, in a proactive and responsive manner.
  • Honors the private and confidential matters of co-workers and employees. Protects the proprietary information of the property management company.
  • Follows rules, regulations, and policies. Positively contributes to implementing changes.
  • Communicates courteously and effectively with others. Sets clear expectations.
  • Reinforces the importance of the core values within the work group and the larger system by acknowledging behaviors that demonstrate or reflect Respect, Trust, and Dignity.
  • Deals with issues directly, in a respectful and timely manner. Approach focuses on resolving the issue while not criticizing the person.
Culture and Values

At Northwest Real Estate Capital Corp./Tamarack Property Management Co., our values and behaviors live vibrantly guiding how we work, the decisions we make, and the results we achieve. Respect, Integrity, Trust, and Accountability (RITA) help us to create trusting relationships with our employees. We value them and their personal goals and aspirations just as much as their work. We hire the most uniquely qualified, dedicated, and energetic employees and we hope you are one of them.

Affirmative Action/EEO Statement

Northwest & Tamarack's objective is to recruit, hire, train, and promote into all job levels the most qualified applicants without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Compensation details: 21-21 Hourly Wage

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