Payroll Specialist

2 weeks ago

Andover, Massachusetts, United States AEG Full time
Job Title: Payroll Specialist

We are seeking a highly skilled Payroll Specialist to join our Accounting Department. As a key member of our team, you will be responsible for maintaining employee records, approving and posting staff time sheets, and ensuring compliance with company policy, generally accepted accounting principles, and all tax authority regulations.

Key Responsibilities:
  • Maintain employee records in the payroll and ERP systems.
  • Approve and post weekly staff time sheets.
  • Maintain payroll deductions, deferrals, and withholdings for all employees.
  • Perform benefits administration, including vendor change reporting, reviewing invoices for payment, and assisting employees with benefit enrollment, annual renewals, and termination Cobra forms.
  • Process and post semi-monthly payroll.
  • Maintain payroll reporting records.
  • Manage year-end employee W-2 and employer ACA reporting.
  • Prepare monthly staff time analysis reports.
  • Process needed G/L journal entries related to payroll and benefits.
  • Reconcile G/L accounts on a monthly basis related to assigned payroll and benefit accounts.
  • Analyze, audit, reconcile, and resolve complex payroll processing and employee payroll issues to ensure smooth payroll processing.
Requirements:
  • 2+ years of experience managing payroll or accounting in a multi-state and multi-entity environment.
  • Experience with accounting ERP system (Oracle NetSuite preferred).
  • Experience in handling sensitive/confidential information.
  • Undergraduate degree in accounting or equivalent.
  • Acute attention to detail and a dedication to providing high-quality work products.
  • Proficient in financial accounting, with strong knowledge of GAAP and financial reporting practices and procedures.
  • Ability to quickly assess issues and relevant information to make effective decisions.
  • Excellent verbal and written communication skills.
  • Advanced experience in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Proven ability to work with minimal direction, as well as be resourceful and independent in solving problems.
  • Willingness to work hard with a positive attitude.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

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