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Transportation Compliance Supervisor

2 months ago

Mundelein, Illinois, United States Healthcare Businesswomen's Association Full time
Job Summary
As a key member of our team, you will be responsible for overseeing the adherence of our fleet and drivers to federal, state, and local transportation regulations, ensuring compliance with the FMCSR and other DOT standards for a large fleet of over 2,000 power units. Your role will involve coordinating training initiatives and coaching sessions to foster compliance among team members. You will collaborate with regional operations leadership to promote ongoing enhancements in training and compliance efforts. Additionally, you will provide insightful metrics and analysis regarding fleet performance to regional leadership.

Job Description

Key Responsibilities:

Regulatory Compliance Management:
Ensure that all transportation activities align with federal, state, and local laws.

Maintain comprehensive records related to the organization's transportation operations. Monitor adherence to all relevant transportation and OSHA safety regulations.

Stay informed about emerging safety regulations and practices, updating company policies and procedures as necessary.

Engage with external agencies and stakeholders to guarantee compliance with safety standards.

Support the management of driver recruitment and training systems.

Conduct daily reviews and corrective actions related to hours of service, unidentified driving, and ELD compliance.

Safety Initiatives:
Assist in the development and implementation of safety programs aimed at minimizing fleet accidents, environmental incidents, property damage, and injuries.

Conduct safety audits and inspections to identify potential hazards and safety concerns.

Facilitate training for employees at all levels on safety protocols and regulations. Investigate accidents and incidents to determine root causes and develop preventive strategies.

Vendor Oversight:
Manage relationships with vendors that support the organization's DOT compliance initiatives.

Negotiate contracts with vendors and conduct regular performance reviews.

Oversee departmental budget and vendor expenditures, implementing cost-saving measures as appropriate.

Risk Assessment:
Monitor driver performance metrics and conduct risk assessments with Fleet Supervisors. Compile data and provide trend analysis to Operations leadership on an ongoing basis.

Additional Responsibilities:
Lead the DOT Compliance Administration team.

Contribute to budgetary decisions and their implications.

Interpret and implement policies for various departments/projects.

Recommend and execute new policies or modifications to existing ones.

Provide general guidelines and frameworks for staff operations.

Qualifications:
Bachelor's degree in Safety, Transportation, Management, Business Administration, or a related field.

A minimum of 5 years of experience in a compliance or safety role within a fleet of over 100 vehicles.

At least 2 years of experience in audit and compliance with a focus on FMCSR standards.

Proven ability to lead and coordinate multiple fleet projects while managing competing priorities and deadlines.

Willingness to travel approximately 25% of the time (both in-state and out-of-state).

Strong conflict resolution and problem-solving abilities.

Ability to develop responses and action plans for USDOT interventions and safety audits as required.

Proficient in conducting thorough due diligence and research on incidents involving legal counsel in support of the organization during legal proceedings.

Excellent public speaking skills, capable of addressing groups of team members and stakeholders.

Strong proficiency in Microsoft Office applications.

Preferred Qualifications:
Certification / Licensure:
Certified Transportation Professional (CTP) – preferred but not mandatory.

Certified Director of Safety (CDS) – preferred but not mandatory.

Benefits:
The Healthcare Businesswomen's Association is dedicated to providing competitive benefits and a variety of options to meet the needs of you and your family.

For employees working at least 30 hours per week, benefits include health and wellness programs, financial planning, career development opportunities, paid time off, and more.

Employees working less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program (EAP), and engage with Employee Resource Groups (ERG).

We are committed to fostering a diverse and inclusive workplace that values and respects the unique contributions of every individual. Together, we strive to achieve excellence while upholding our core values.