Electronic Billing Specialist/Book-keeping Assistant

3 weeks ago


Baton Rouge, Louisiana, United States LONG LAW FIRM, LLP Full time
Job Description

Long Law Firm, LLP is seeking a part-time Electronic Billing Specialist and Book-keeping Assistant to join their team in Baton Rouge. The ideal candidate will have a strong background in professional services and excellent organizational skills.

Responsibilities:

  • Coordinating with accounting to review pre-bills and ensure timely submission of invoices.
  • Responsible for resolving issues related to electronic billing and collections of invoices in accordance with client billing guidelines.
  • Setting up and implementing new eBilling systems, including obtaining timekeeper billing rates and establishing client references.
  • Assisting in identifying and implementing process improvements to enhance efficiency and productivity.
  • Monitoring eBilling systems and vendor sites to conduct thorough account audits and resolve invoice rejections or upload issues in a timely manner.
  • Providing regular updates to management on invoice status and any related issues.

Requirements:

  • High School Diploma or GED required.
  • 2+ years' experience in professional services preferred.
  • Detail-oriented with moderate experience in Microsoft Office Suite applications, including Excel, Word, and Teams.
  • Ability to work independently and effectively communicate with the team.

Competencies:

  • Communication: Effective communication and good judgment in selecting the right tone and audience.
  • Customer Focus: Prioritizing external and internal customers, identifying their needs, and responding in a timely and effective manner.
  • Dependability: Meeting deadlines, accepting responsibility, and making commitments.
  • Flexibility: Adapting to changing conditions and demands, discussing change as an opportunity to learn, and investing personal energy in accepting and adapting to change.
  • Positive Outlook: Staying positive, acknowledging things that are going well, and providing concrete reasons to believe that things will work out well.


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